Senior Accounting Assistant — ERP & Grants (Unit4)

City of Medicine Hat; Medicine Hat; On-site; CAD 60,000 - 73,000; Full time

Job summary

City of Medicine Hat is seeking a Senior Accounting Assistant to support the Finance Department with fiscal accountability and reporting. This on-site, temporary role covers month-end closings, grant administration, budget tracking, and ERP system support.

The candidate will prepare financial documents, reconcile accounts, and assist with year-end activities. The position requires a diploma in accounting, at least four years of accounting experience, and strong proficiency in GAAP/IFRS/PSAB, ERP

Qualifications

• ASAP knowledge of GAAP, IFRS and PSAB applied in a complex environment.
• Strong understanding of transaction controls and data flows in financial systems.
• Excellent arithmetic and Excel proficiency; ERP familiarity.
• Ability to work independently with accuracy and timeliness.

Responsibilities

• Perform system-related tasks, including month-end close, year-end close support, and setting up new accounts.
• Provide support for Unit4 (General Ledger, PCB, and Planner) and assist process analysts with system-related tasks.
• Maintain ERP accounts, including cost centers, projects, work orders, allocations, and fixed assets.
• Complete grant applications (e.g., CCBF/LGFF), perform reconciliations, archive docs, and handle government reporting (e.g., SFE/SEPOS).
• Maintain a forecast of available grants to support funding discussions.
• Process and track budget amendments in Unit4 using Excelerator with proper records and docs.
• Assist in compiling tri-annual budget amendment reports for Council.
• Support financial analyst during budget season with reports and admin tasks.
• Ensure accurate recording of financial transactions and chart of accounts maintenance.
• Perform monthly account analysis, reconciliations, and review journal entries for accuracy.
• Assist with year-end working papers, closing entries, and financial reports.
• Conduct internal control audits (petty cash, cash procedures, Petro-Pass).
• Provide backup for bank desk to mitigate continuity risks.
• Assist in implementing Unit4 health check recommendations with FC&R process analysts.
• Support process improvement initiatives and special projects.
• Train staff on ERP processes and GL queries.

Skills

GAAP knowledge

IFRS knowledge

PSAB knowledge

ERP systems

Education

Diploma in Business Administration (Accounting major)

Tools

Unit4 ERP

Excel

General Ledger

Job description

City of Medicine Hat is seeking a Senior Accounting Assistant to support the Finance Department with fiscal accountability and reporting. This on-site, temporary role covers month-end closings, grant administration, budget tracking, and ERP system support.

The candidate will prepare financial documents, reconcile accounts, and assist with year-end activities. The position requires a diploma in accounting, at least four years of accounting experience, and strong proficiency in GAAP/IFRS/PSAB, ERP