Senior Accounting Assistant

City of Medicine Ha; Medicine Hat; On-site; CAD 51,000 - 62,000; Full time

Job summary

The City of Medicine Hat is seeking a Senior Accounting Assistant on a full-time, on-site basis for up to 24 months. The role requires strong accounting knowledge, ERP experience, and the ability to manage grant administration and budget tracking.

Responsibilities include month-end close support, Unit4 system tasks, and maintaining the general ledger and assets. A diploma in accounting and at least four years of accounting experience are required.

Qualifications

• Diploma in Business Administration or equivalent with a major in accounting.
• Minimum of four (4) years of progressive experience in an accounting environment with exposure to complex tasks.
• A management-approved equivalent combination of training and experience may be considered.

Responsibilities

• Perform month-end close, year-end close support, and set up new accounts.
• Provide support for Unit4 modules and assist process analysts with system-related tasks.
• Maintain ERP accounts including cost centers, projects, work orders, and fixed assets.
• Complete corporate-wide grant applications and government reporting.
• Maintain a forecast of available grants to support funding discussions.
• Process and track budget amendments in Unit4 using Excelerator.
• Assist in compiling tri-annual budget amendment reports for Council.
• Support financial analyst during budget season with reports and admin tasks.
• Ensure accurate recording of financial transactions and chart of accounts.

Skills

GAAP

IFRS

PSAB

ERP systems

Excel

Education

Diploma in Business Administration (Accounting)

Tools

Unit4

Excelerator

Job description

Join the City of Medicine Hat as a Senior Accounting Assistant

Temporary (Up to 24 Months) | Full-Time | On-site
Starting at $37.61/hour

As a Senior Accounting Assistant you will play a critical role in supporting the Finance Department by ensuring fiscal accountability and control. This position provides timely and accurate financial information to Directors and Managers, maintains proper records and reporting, and supports financial system operations. The role includes assisting with financial document preparation, account reconciliations, grant administration, budget tracking, and ERP system support.

We're a team that believes how we work is just as important as the work we do. Grounded in our values - Own It, Team Up, Be Curious, and Service with Care - we're committed to delivering meaningful impact for our community while supporting each other along the way.

How you'll own it

• Perform system-related tasks, including month-end close, year-end close support, and setting up new accounts.
• Provide support for Unit4 (General Ledger, PCB, and Planner) and assist process analysts with system-related tasks.
• Maintain ERP accounts, including managing cost centers, projects, work orders, allocations, and fixed assets.
• Complete corporate-wide grant applications (e.g., CCBF/LGFF), perform reconciliations, archive documentation, and handle government reporting (e.g., SFE/SEPOS).
• Maintain a forecast of available grants to support funding discussions.
• Process and track budget amendments in Unit4 using Excelerator, ensuring accurate records and supporting documentation.
• Assist in compiling tri-annual budget amendment reports for Council.
• Support the financial analyst during budget season by preparing budget reports and performing administrative tasks.
• Ensure accurate and timely recording of financial transactions, including maintaining the chart of accounts and initiating correcting entries.
• Perform monthly account analysis, reconciliations, and review journal entries for accuracy and compliance.
• Assist with year-end working papers, closing entries, and the preparation of financial reports.
• Conduct internal control audits (e.g., petty cash, departmental cash procedures, Petro-Pass usage).
• Provide backup support for the bank desk function to mitigate business continuity risks.
• Assist in the implementation of Unit4 health check recommendations in collaboration with FC&R process analysts.
• Support process improvement initiatives and special projects as assigned.
• Train staff on ERP system processes and provide financial guidance on general ledger queries, journal entries, and other accounting matters.

What you bring

• In-depth knowledge of GAAP, IFRS, and PSAB accounting principles with the ability to apply them in a complex computer environment.
• Strong understanding of transaction and processing controls and financial accounting system data flows.
• Exceptional arithmetic skills for performing rapid and accurate calculations.
• Proficiency in Microsoft Office Suite and adaptability to integrated ERP systems and new applications.
• Strong planning, organizational, and time management skills, with the ability to prioritize and manage multiple tasks.
• Effective verbal and written communication skills, including the ability to listen, understand, and address concerns promptly.
• Proven interpersonal skills and commitment to fostering a constructive, safety-conscious work culture.
• Ability to work independently with minimal supervision while maintaining attention to detail and accuracy.
• Demonstrated ability to provide exceptional service to internal customers.

Qualifications

• Successful completion of a diploma in Business Administration or equivalent with a major in accounting from a recognized post-secondary institution.
• Minimum of four (4) years of progressive experience in an accounting environment with exposure to complex tasks.
• A management-approved equivalent combination of training and experience may be considered.

Why you'll love working with us

We show up with accountability, care, and teamwork - every day, with every person. Our values guide how we work together, serve our community, and support one another so we can deliver exceptional public service.

• Collaborative team culture: Be part of a supportive environment where we Team Up to deliver great community outcomes.
• Career growth and development: We encourage you to Be Curious, offering training and development that fosters continuous learning.
• Competitive total rewards: We Own It by recognizing and rewarding the work that moves our community forward.
• Flexibility & work life balance: Our commitment to Service with Care includes supporting your wellbeing at work and at home.

Want a deeper look at what it's like working with us? This page outlines the values and behaviours that guide out work every day.

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