Secretarial & Admin Coordinator, Children's Services

NHS Scotland; Saskatoon; On-site; CAD 45,000 - 56,000; Full time

Benefits offered by this job

NHS Pension Scheme

27 days annual leave + holidays

Salary Sacrifice Car Benefit Scheme

Study bursaries & e-learning

Flexible working options

Employee support services

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is a major UK health system employing around 40,000 staff across clinical and non-clinical roles. The role sits in the Specialist Children’s Services Business Support Team, delivering comprehensive secretarial and administrative support to In-Reach and SCS teams.

The post is permanent, full-time, with 9am-5pm Monday–Friday (8am-4pm alternative). Base location is Queen Elizabeth University Hospital; sponsorship checks apply per Home Office rules.

Qualifications

• Experience with a range of computer packages or qualifications such as ECDL.
• Recognised Administration qualification or equivalent practical experience.
• Good knowledge of office procedures and systems.
• Previous secretarial or administrative experience.
• Strong organisational, communication and workload management skills.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Process referrals and maintain accurate records.
• Manage telephone calls, enquiries and emails.
• Audio typing and minute-taking.
• Collate and update data using electronic systems.
• Undertake ad hoc administrative duties in service delivery.
• Work with Senior Business Support Assistants and progress tasks.
• Prioritise workload to meet service demands.
• Contribute as a member of the business support team.

Skills

ECDL

Office software

Administration

Organisational skills

Communication

Time management

Education

HNC in Secretarial Studies or Business Administration

SVQ Level 3 in Administration

Equivalent practical experience

Tools

MS Office

Electronic patient management systems

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is a major UK health system employing around 40,000 staff across clinical and non-clinical roles. The role sits in the Specialist Children’s Services Business Support Team, delivering comprehensive secretarial and administrative support to In-Reach and SCS teams.

The post is permanent, full-time, with 9am-5pm Monday–Friday (8am-4pm alternative). Base location is Queen Elizabeth University Hospital; sponsorship checks apply per Home Office rules.