School Office Admin & Data Entry Specialist

Vancouver School Board; Vancouver; On-site; CAD 54,000 - 58,000; Full time

Benefits offered by this job

In lieu of benefits

First Aid training paid by VSB

Job summary

Vancouver School Board is seeking an Office Administrative Assistant to support the Crosstown Elementary School in a permanent, on-site role. You will perform essential office duties, assist the Principal, handle confidential communications, and ensure smooth daily operations within the school office.

The role requires Grade 12 plus post-secondary training in business/office administration with at least two years of office experience.

Qualifications

• Completion of Grade 12 plus one year post-secondary training in business/office administration and a minimum of two years of office experience or an equivalent combination of education and experience
• Thorough knowledge and experience with Microsoft Office programs
• Exceptional customer service, interpersonal and communication skills
• Excellent organizational skills and ability to establish priorities and meet deadlines
• Ability to work independently as well as in a team environment
• Must be able to meet the following assessments: Word (+65%) and Excel (+65%), and composing correspondence
• Must be willing to obtain an Intermediate First Aid (Occupational First Aid Level 2) Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training

Responsibilities

• Perform office functions to support the school
• Provide confidential administrative services to the Principal
• Relieve the Principal of administrative detail wherever possible by dealing with matters not requiring the Principal's personal attention
• Types from copy, rough draft or general instructions prepare or type a variety of form letters and other routine correspondence, reports, charts, records and newsletters
• Prepare and maintain a variety of standard office records, compiles and prepares summaries and reports
• Order school supplies and receive deliveries to the school
• Register and process student registrations and data enter student records
• Act as receptionist to greet visitors, answer telephone, routes phone calls, direct visitors and maintains a message service for school staff, students and others
• Provide information and assistance to the public and other staff regarding policies, rules, regulations, and procedures
• Assign and check the work of staff assigned to assist in the school office
• Perform other work within the job band as assigned

Skills

Customer service

Interpersonal communication

Organizational skills

Prioritization

Independent & teamwork

First Aid readiness

Education

Grade 12 + 1-year post-secondary office admin

2 years office experience or equivalent

Tools

Microsoft Office

Job description

Vancouver School Board is seeking an Office Administrative Assistant to support the Crosstown Elementary School in a permanent, on-site role. You will perform essential office duties, assist the Principal, handle confidential communications, and ensure smooth daily operations within the school office.

The role requires Grade 12 plus post-secondary training in business/office administration with at least two years of office experience.