Scheduling Coordinator-DO024

City of London; London; On-site; CAD 41,000 - 54,000; Full time

Job summary

The City of London is seeking a Scheduling Clerk for Dearness Home in London, Ontario. You will schedule staff, update attendance in Kronos, prepare payroll reports and coordinate with management to ensure smooth operations.

Required: Ontario Secondary School Diploma, at least one year scheduling experience, and proficiency in word processing, spreadsheets and various software. Position is temporary full-time, onsite, with wage progression and VSC requirement.

Qualifications

• Ontario Secondary School Diploma or equivalent.
• A minimum of one year scheduling experience is essential.
• Demonstrated proficiency in word processing, spreadsheets and various software.

Responsibilities

• Processes, prepares and monitors for replacement, staffing schedules and schedule change requests for approval by the manager.
• Prepares and verifies reports for submission to payroll as needed.
• Updates Kronos schedule daily for scheduling exceptions.
• Prepares 24 hour staffing assignment.
• Prepares monthly Dearness Home newsletter.
• Tracks/prepares monthly/weekly attendance reports for management.
• Supports respective manager regarding arrangement of students, assigns to preceptor in collaboration with the Director of Care.
• Liase with Corporate Human Resources to coordinate City Hall Orientation for new staff.
• Liase with management and monitor coordination/scheduling of all staffing education.
• Reports staffing issues/conflicts/resolutions to perspective manager.
• Maintains highly confidential information regarding staff.
• Maintains Fan Out List.
• Co-ordinates staff Identification photos.
• Provides back up to the Receptionist Clerk as required.
• Performs other related tasks as assigned.

Skills

Scheduling experience

Word processing

Spreadsheets

Software proficiency

Education

Ontario Secondary School Diploma

Tools

Kronos

Job description

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London, Ontario is a growing and vibrant city. Our municipality is home to almost 500,000 residents, and welcomes all to live, work and play. Our employees take pride in working for a well-run city that offers exceptional amenities, services and programs for our residents. Londoners love our urban trails, outdoor parks and events, recreation programs and our thriving arts, music and culture scene!

The City of London has implemented the Anti-Racism and Anti-Oppression (ARAO) division with the mandate to create and sustain action-focused, positive, and lasting systemic change in the City of London so that race or membership in an equity-denied group does not predict one’s access to opportunities or ability to engage whole heartedly in the London community. To learn more about The City of London’s commitment to Anti-Racism and Anti-Oppression, visit the ARAO website .

Under the direction of the Administrator/Director of Care or designate performs scheduling as it relates to staff and records attendance information.

Work Performed:

• Processes, prepares and monitors for replacement, staffing schedules and schedule change requests for approval by the manager.
• Prepares and verifies reports for submission to payroll as needed.
• Updates Kronos schedule daily for scheduling exceptions.
• Prepares 24 hour staffing assignment.
• Prepares monthly Dearness Home newsletter.
• Tracks/prepares monthly/weekly attendance reports for management.
• Supports respective manager regarding arrangement of students, assigns to preceptor in collaboration with the Director of Care.
• Liase with Corporate Human Resources to coordinate City Hall Orientation for new staff.
• Liase with management and monitor coordination/scheduling of all staffing education.
• Reports staffing issues/conflicts/resolutions to perspective manager.
• Maintains highly confidential information regarding staff.
• Maintains Fan Out List.
• Co-ordinates staff Identification photos.
• Provides back up to the Receptionist Clerk as required.
• Performs other related tasks as assigned.

Educational Qualifications:

• Ontario Secondary School Diploma, with emphasis on business credits, or equivalent.
• A minimum of one year scheduling experience is essential.
• Demonstrated proficiency in word processing, spreadsheets and various software.

Compensation & Other Information:

Start: $22.77/hr
6 months or 910 hrs: $25.06/hr
12 months or 1820 hrs: $27.60/hr
30 months or 4550hrs: $29.90/hr

Annual salary rate: $41,441.40 - $54,418.00.

This posting is for (1) temporary full-time position being filled on a temporary full-time basis for up to 1 year.

Work Arrangement: Onsite

This posting is for Day-time work. The successful applicant will be scheduled accordingly based off of the need of the Home.

Location for this opportunity is: Dearness Home 710 Southdale Rd E, London, ON N6E 1R8.

Police Record Check

The successful applicant will be required to obtain a Vulnerable Sector Check (VSC) dated within the last 6 months.

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.