Scheduling Coordinator

Kinark Child and Family Services; Markham; Hybrid; CAD 48,000 - 61,000; Full time

Job summary

Kinark Child and Family Services is seeking a Scheduling Coordinator in Autism Services. This full-time role (35 hours/week) manages scheduling for centre-based, home-based, and virtual ABA programs for children and youth receiving behavioural services.

The position supports the clinical team and may work across Kinark sites, with some on-site requirements and remote work options. The role requires strong computer skills (Outlook, Excel) and experience with Kronos/PeopleSoft is an asset.

Qualifications

• Related post-secondary education.
• Experience with Kronos and PeopleSoft is an asset.
• Strong organizational, interpersonal, time-management and communication skills.
• Must have a valid Ontario driver’s license, access to a vehicle, and willingness to obtain car insurance with minimum liability of $1M.
• Knowledge of cultural diversity and languages is a plus.

Responsibilities

• Schedule full-time and part-time Instructor Therapists for centre-based, home-based, and virtual ABA programs.
• Respond to short-notice absence calls and adjust staff schedules accordingly.
• Create staff schedules based on availability, client schedules, cancellations, time-off requests, vacancies, and training cycles.
• Enter client appointment data.

Skills

Interpersonal skills

Time management

Communication

Organizational skills

Education

Related post-secondary education

Tools

Outlook

Excel

Kronos

PeopleSoft

Job description

Job Description

Kinark Child and Family Services is hiring a Scheduling Coordinator in Autism Services. Reporting to the Program Manager – Autism, the Scheduling Coordinator is responsible for the overall scheduling of full-time and part-time Instructor Therapists for our centre-based, home-based, and virtual ABA programs for children and youth receiving behavioural services. This position will work alongside the clinical team to assist with the planning and coordinating of staff schedules across location. Specifically, this position responds to short notice absence calls and creates staff schedules based on staff availability and client specific schedules, client cancellations, time-off requests, vacant positions, and training cycles. In addition, this position is responsible client appointment data entry.

Job Description

Kinark Child and Family Services is hiring a Scheduling Coordinator in Autism Services. Reporting to the Program Manager – Autism, the Scheduling Coordinator is responsible for the overall scheduling of full-time and part-time Instructor Therapists for our centre-based, home-based, and virtual ABA programs for children and youth receiving behavioural services. This position will work alongside the clinical team to assist with the planning and coordinating of staff schedules across location. Specifically, this position responds to short notice absence calls and creates staff schedules based on staff availability and client specific schedules, client cancellations, time-off requests, vacant positions, and training cycles. In addition, this position is responsible client appointment data entry. This is a full-time position (35 hours/week) and requires the successful candidate to be available Tuesday to Saturday from 6:30a.m. - 2:30p.m. You will be required to work out of various Kinark sites from time to time based on operational needs. As well, you may be assigned to work in different programs and services within the Autism division of Kinark and your primary work location may be reassigned within a 50-kilometer radius based on operational needs. Although this position will have the option for remote work, the position requires on-site work at various Kinark locations to meet program needs. The hourly pay range for this position is $35.19 CAD- $43.98 CAD

Qualifications

• Related post-secondary education.**
• Candidates must have strong computer skills and be proficient in Outlook and Excel.
• Experience working with Kronos and Peoplesoft platforms would be an asset.
• Ability to work independently and efficiently and respond to last minute changes.
• Strong organizational, interpersonal, time-management and communication skills.
• Experience creating schedules across multiple teams is an asset.
• The successful candidate must have a valid Ontario driver’s license, access to a reliable vehicle and be willing to obtain automobile insurance which includes driving for business purposes with a minimum liability of one million dollars.
• Knowledge concerning cultural diversity and proficiency in other languages will be considered assets.