Scheduling Coordinator

Kinark Child & Family Services; Markham; On-site; CAD 48,000 - 61,000; Full time

Benefits offered by this job

Flexible work arrangement

Pension plan

Wellness program

Educational opportunities

Supervision and feedback

Accredited clinical programs

Job summary

Kinark Child and Family Services is hiring a Scheduling Coordinator in Autism Services in Markham, Ontario. The role focuses on coordinating schedules for center-based, home-based, and virtual ABA programs for children and youth, in collaboration with the clinical team.

The successful candidate will respond to short-notice changes, manage staff allocations, ensure accurate client appointment data entry, and work across Kinark sites as needed.

Qualifications

• Related post-secondary education.
• Strong computer skills; proficient in Outlook and Excel.
• Experience with Kronos and PeopleSoft is an asset.
• Ability to work independently and respond to last-minute changes.
• Strong organizational, interpersonal, time-management and communication skills.
• Experience creating schedules across multiple teams.
• Valid Ontario driver’s license with access to a vehicle and business use insurance.
• Knowledge of cultural diversity; proficiency in other languages is an asset.
• Equivalent combination of education & experience will be considered.

Responsibilities

• Coordinate scheduling for full-time and part-time instructor therapists across center, home, and virtual ABA programs.
• Respond to short-notice absences and adjust staff schedules accordingly.
• Create staff schedules based on availability, client schedules, cancellations and training cycles.
• Enter client appointment data and assist the clinical team with planning.
• Occasional work at multiple Kinark sites within a 50-km radius.
• Remote work option exists, but on-site work is required to meet program needs.

Skills

Outlook

Excel

Kronos

PeopleSoft

Independence

Organization

Interpersonal skills

Time management

Communication skills

Driving license

Multilingual knowledge

Education

Post-secondary education

Job description

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite at www.kinark.on.ca .

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)

We currently have an opportunity for:

Position Title

Program Lists

Kinark Child & Family Services -> Autism Services

Location

Markham, ON L3R 5X5 CA (Primary)

Reg/Temp

Temporary

Start Date

November 2, 2026

Temporary End Date

October 30, 2027

Full/Part Time

Full-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

35

$35.19/hr CAD- $43.98/hr CAD

# of Positions

1

Close Date

October 6, 2026

Job Description

Kinark Child and Family Services is hiring a Scheduling Coordinator in Autism Services. Reporting to the Program Manager – Autism, the Scheduling Coordinator is responsible for the overall scheduling of full-time and part-time Instructor Therapists for our centre-based, home-based, and virtual ABA programs for children and youth receiving behavioural services. This position will work alongside the clinical team to assist with the planning and coordinating of staff schedules across location. Specifically, this position responds to short notice absence calls and creates staff schedules based on staff availability and client specific schedules, client cancellations, time-off requests, vacant positions, and training cycles. In addition, this position is responsible client appointment data entry.

This is a full-time position (35 hours/week) and requires the successful candidate to be available Tuesday to Saturday from 6:30a.m. - 2:30p.m. You will be required to work out of various Kinark sites from time to time based on operational needs. As well, you may be assigned to work in different programs and services within the Autism division of Kinark and your primary work location may be reassigned within a 50-kilometer radius based on operational needs.

Although this position will have the option for remote work, the position requires on-site work at various Kinark locations to meet program needs.

The hourly pay range for this position is$35.19 CAD- $43.98 CAD

Qualifications:

• Related post-secondary education.**
• Candidates must have strong computer skills and be proficient in Outlook and Excel.
• Experience working with Kronos and Peoplesoft platforms would be an asset.
• Ability to work independently and efficiently and respond to last minute changes.
• Strong organizational, interpersonal, time-management and communication skills.
• Experience creating schedules across multiple teams is an asset.
• The successful candidate must have a valid Ontario driver’s license, access to a reliable vehicle and be willing to obtain automobile insurance which includes driving for business purposes with a minimum liability of one million dollars.
• Knowledge concerning cultural diversity and proficiency in other languages will be considered assets.

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.