Scheduling & Attendance Coordinator - Tuxedo Villa

extendicare; Winnipeg; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Extendicare is seeking a Scheduling and Attendance Coordinator for the Tuxedo Villa LTC facility in Winnipeg. The role ensures all shifts are covered, staffing schedules are maintained, and time/attendance is accurately tracked for payroll.

Reporting to the Operations Manager, you will support administrative tasks, liaise with families and communities, and assist with leave administration and new resident processes in a fast-paced long-term care environment.

Qualifications

• Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
• Experience working with seniors in a long-term care setting or healthcare industry is an asset.
• Ability to work in a fast-paced environment with shifting priorities and tight deadlines.
• Knowledge of Workday, PointClickCare or cloud-based software preferred.
• Strong communication and interpersonal skills with internal and external stakeholders.

Responsibilities

• Actively assign employees work schedules and maintain staffing schedules for all departments using Workday Scheduling System.
• Manage all vacant schedules due to absences, vacations, LOAs and termination.
• Schedule staff coverage for unfilled shifts by contacting employees and staffing agencies; validate and reconcile hours for payroll.

Skills

Time management

Attention to detail

Communication

Problem solving

Education

Post-secondary diploma/certificate in office administration

Tools

Workday

PointClickCare

Microsoft Office

Job description

Job Description

SCHEDULING AND ATTENDANCE COORDINATOR - Extendicare Tuxedo Villa

Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors' population in Canada. Our qualified and highly trained workforce of 23,700 team members are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada. Applications are invited for the Term Full-Time position of Scheduling and Attendance Coordinator at Extendicare Tuxedo Villa, a 213 bed facility located in Winnipeg.

Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.

RESPONSIBILITIES

• - Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.
• - Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.
• - Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach. - Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.
• - Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.
• - Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.
• - Order, receive, distribute, and store nursing supplies.
• - Investigate Health and Safety incidents and administer incident reports. - Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.
• - Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.

QUALIFICATIONS

• - Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.
• - Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
• - Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
• - Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
• - Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
• - Knowledge and experience with office and computer equipment.
• - Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• - Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.
• - Strong data analytics with high attention to detail; critical thinker.
• - Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
• - Knowledge of Occupational Health & Safety practices, principles, and legislation.

Time Type:

Full time

At Extendicare, we've spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve.

We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.

Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.

We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment