Scheduler - Operating Room - Regular Full-Time 2026-18841 (2026-18841)

Sunnybrook; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Sunnybrook in Toronto is seeking an organized Operating Room Scheduler to coordinate and maintain OR nursing schedules, PSP, and staffing needs. You will ensure equitable, compliant scheduling and adjust plans to align with operational demand.

The role requires monitoring OR activity, forecasting staffing requirements, and maintaining accurate records in UKG Pro-WFM, while collaborating with OR leadership to optimize safety and cost efficiency.

Qualifications

• Completion of a one-year community college program in a related field.
• Minimum of one year administrative experience, preferably in a fast-paced healthcare environment.

Responsibilities

• Develop, coordinate, and maintain Operating Room nursing schedules and PSP in collaboration with OR leadership.
• Prepare and adjust schedules based on OR activity, surgical volumes, and operational requirements.
• Regularly assess staffing requirements and forecast future staffing needs based on historical trends and vacations/leaves.
• Ensure schedules comply with applicable collective agreements and organizational policies.
• Review scheduling requests, overtime, call requirements, and shift changes.
• Monitor staffing levels to identify gaps or overstaffing and escalate as needed.
• Maintain accurate scheduling information in UKG Pro-WFM and other systems.
• Provide timely communication regarding schedule changes to affected staff.
• Apply collective agreement provisions consistently when developing schedules.
• Respond to scheduling inquiries and resolve routine issues.

Skills

Administrative experience

Healthcare environment experience

Education

1-year Community College program in Office Administration or related field

Job description

Position Summary

The Operating Room Scheduler is responsible for the coordination, development, and ongoing management of Operating Room nursing schedules, PSP and related staffing requirements. The Scheduler works closely with Operating Room leadership, and other internal stakeholders to ensure appropriate staffing levels and effective utilization of resources.

Operating Room Scheduler

Position Summary

The Operating Room Scheduler is responsible for the coordination, development, and ongoing management of Operating Room nursing schedules, PSP and related staffing requirements. The Scheduler works closely with Operating Room leadership, and other internal stakeholders to ensure appropriate staffing levels and effective utilization of resources.

The successful candidate will be responsible for maintaining accurate and equitable schedules while ensuring compliance with applicable ONA and SEIU Collective Agreements, organizational policies, and established scheduling practices.

The Scheduler will monitor Operating Room activity, including periods of increased or decreased surgical volume, and make appropriate scheduling adjustments to align staffing levels with operational requirements.

The Scheduler will also regularly review staffing trends and forecast future staffing needs to support safe, efficient, and cost-effective operations.

Summary Of Duties

• Develop, coordinate, and maintain Operating Room nursing schedules and PSP in collaboration with OR leadership.
• Prepare and adjust schedules based on Operating Room activity, surgical volumes, planned slowdowns, cancellations, workload fluctuations, and operational requirements.
• Regularly assess staffing requirements and forecast future staffing needs based on historical trends, anticipated surgical volumes, vacations, leaves, education, and other operational factors.
• Ensure schedules are developed and maintained in accordance with applicable ONA and SEIU Collective Agreements, organizational policies, and established scheduling guidelines.
• Review scheduling requests, vacations, overtime, call requirements, shift changes, and other staffing-related matters.
• Monitor staffing levels and identify potential gaps or overstaffing in advance, escalating concerns to the appropriate leadership when required.
• Make timely schedule adjustments
• Maintain accurate scheduling information and records within UKG Pro-WFM and other applicable systems.
• Provide timely communication regarding schedule changes and ensure affected staff are appropriately notified.
• Apply collective agreement provisions consistently and accurately when developing and modifying schedules.
• Respond to scheduling inquiries and resolve routine scheduling issues using sound judgment and established policies and procedures.
• Perform other related administrative and scheduling duties as required.

Qualifications/Skills

• Successful completion of one (1) year of a Community College program, preferably in Office Administration, Human Resources, Business Administration, or a related discipline.
• Minimum of one (1) year of administrative experience, preferably within a fast-paced, high-volume healthcare environment.