SAM – 26-27-063 – Administrative Assistant 5 (AA5)

St. Albert Public Schools; St. Albert; On-site; CAD 51,000 - 53,000; Full time

Job summary

St. Albert Public Schools is seeking a Full Time, Probationary Administrative Assistant 5 (AA5) for Sir Alexander Mackenzie Elementary School to support financial operations and front office tasks.

This role requires high accuracy, confidentiality, and strong collaboration with the AA4 and school staff; experience with PowerSchool, Rycor, and Atrieve is valued. A welcoming atmosphere for students, parents and staff is essential.

Qualifications

• High level of collaboration with another AA4 and school staff.
• Knowledge of PowerSchool is required.
• Experience with Rycor and Atrieve is an asset.
• Ability to create and maintain a welcoming environment for students and families.
• Supports school financial operations; monitors budget and verifies expenditures.
• Self-motivated, accurate, detail-oriented, and able to work independently.
• Strong interpersonal skills to build relationships with teachers, students and community.
• Records management requires concentration and accuracy; overtime may be needed at peak times.
• Prior school experience is an asset; confidentiality is essential.
• Education: Grade 12 plus post-secondary in accounting/office admin; 5+ years related experience.

Responsibilities

• Collaborate with AA4 and school staff to support daily operations.
• Support financial processes, monitor budget, and code expenditures.
• Manage records and PowerSchool data for students and staff.
• Assist with purchasing, vendor coordination, and supplies.
• Serve as a resource for administration and families with professionalism.

Skills

Collaboration

Teamwork

Attention to detail

Interpersonal skills

Confidentiality

Self-motivated

Education

Grade 12

Post-secondary in accounting or office administration

Tools

PowerSchool

Rycor

Atrieve

Job description

Competition: SAM – 26-27-063 – Administrative Assistant 5 (AA5)

St. Albert Public Schools is currently recruiting aFull Time, Probationary, Administrative Assistant 5 (AA5) for a work assignment atSir Alexander Mackenzie Elementary School.

More than 9000 students are enrolled in St. Albert Public Schools. From Preschool to Grade 12, our students learn and succeed in programs that are recognized for excellence and their focus on citizenship and sound values.

Hours of Work : 35.0hrs. /week; 7.0 hrs. /day; Monday-Friday; Full Time, Probationary

Hourly Rate: $28.25 per hour, as per the CUPE Collective Agreement

Specific Needs/Requirements for this position:

• This position requires a high level of collaboration and teamwork with another Administrative Assistant (AA4) as well as our entire school staff.
• Knowledge of and experience with PowerSchool is required.
• Experience with Rycor and Atrieve is considered an asset.
• Ability to create and maintain a positive and welcoming environment for students, parents, colleagues, and visitors is essential.
• This position works directly with school administration to support school financial operations and serves as the primary resource for financial-related matters within the school. In consultation with the principal, responsibilities include monitoring the school budget, ensuring accuracy, and verifying that expenditures are properly coded and allocated.
• The successful candidate must be self-motivated, accurate, detail-oriented, and able to work independently.
• Strong interpersonal skills are required to build and maintain effective working relationships with teachers, students, parents, and the community.
• A high level of concentration and accuracy is required for recordkeeping. Work outside of normal office hours may be required at peak times, including the beginning and end of the school year. Occasional time away from the office may be required to purchase and pick up supplies from vendors.
• Previous experience working in a school setting is considered an asset.
• A high level of professionalism and confidentiality is required due to regular interaction with students and families, including those in sensitive or vulnerable situations.
• Preferred qualifications include completion of Grade 12, supplemented by post-secondary education in accounting or office administration, along with a minimum of five (5) years of directly related office and accounting experience.

In accordance with the CUPE Collective Agreement, this position offers a comprehensive benefits package found under Alberta School Employee Benefit Plan.

All completed applications received by the deadline will be considered.

However, only short-listed candidates will be contacted.

All new employees to St. Albert Public Schools are required to submit a recent (within 6 months),

clear Vulnerable Sector/Criminal Record Check prior to commencement of employment.