Sales & Closing Specialist

Mattamy Homes; Mississauga; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

Mattamy Homes in Mississauga, Ontario, is seeking a Sales & Closing Specialist on a full-time 18-month contract. The role is hybrid, with four days in the office and is supervised by the Senior Manager, Sales Process and Administration.

You will review agreements, audit FINTRAC compliance, prepare closing documents, input costs, and liaise with lawyers, Tarion, and internal teams. A college diploma and 2+ years in a busy admin role are required; proficiency with Word and Excel is essential.

Qualifications

• College diploma in Office or Business Administration.
• 2+ years of experience in a high-volume administrative role.
• Detail-oriented and thorough in execution of work.
• Excellent communication skills and professional letter writing.
• Highly organized with the ability to multi-task.
• General knowledge of the new/pre-construction condominium sales process and Tarion guidelines.
• Familiarity with JD Edwards and basic accounting knowledge.

Responsibilities

• Review incoming agreements and amendments, monitor pricing and closing dates.
• Audit for FINTRAC compliance on all deals.
• Prepare and distribute closing documents (HST rebates, statements, Tarion enrollments).
• Input closing costs, balance ledgers, and determine credits/debits.
• Coordinate with purchasers, lawyers, and internal teams on issues.
• Manage banking, accounts receivable, and timely payments.
• Handle sales commission invoicing intake and coding.
• Perform general administration (filing, scanning, mail).
• Communicate with lawyers, auditors, Tarion, CCRA and internal departments; manage Tarion/vendor requirements.

Skills

Communication skills

Organization

Attention to detail

Multitasking

Professional letter writing

Education

College diploma in Office/Business Admin

Tools

Word

Excel

JD Edwards

Job description

Location: Mississauga, Ontario – Hybrid (4 days/week in office)

Employment Type: Full Time Contract – 18 months

Reports to: Senior Manager, Sales Process and Administration

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.

Learn more about what makes working at Mattamy special and our award-winning culture.

What we offer

In keeping with the Mattamy Mission of providing The Best Homeowner Experience, the Sales & Closing Specialist is responsible for the timely administration of Purchase and Sale Agreements and their subsequent closing transactions.

What you’ll do

• Review of all incoming agreements and amendments. Includes monitoring pricing, closing dates and specific clauses and schedules within each agreement.
• Auditing for FINTRAC compliance on all deals
• Creating and distributing necessary legal closing documents: HST rebates, Statement of Adjustments, and Tarion enrollments for individual units.
• Inputting closing costs and balancing ledger sheets before closing (deposits and upgrades) and determining amounts to credit/ debit.
• Addressing issues raised by purchasers and lawyers regarding construction, taxes and Statement of Adjustments.
• Banking and accounts receivable to ensure all owing monies are paid.
• Responsible for intake and coding of sales commission invoicing
• General administration (filing, creating files, photocopying, scanning, faxes and mail).
• Telephone/email inquiries and communication with external entities: lawyers, auditors, CCRA, Tarion and purchasers as well as internal departments: sales offices, construction, finance, design and customer care.
• Processing necessary Tarion Vendor/ Builder requirements. Includes: Yearly renewals and enrollments for new projects/ phases and Deposit Trust Agreements.
• Closing notifications to utility companies.
• Weekly reporting of closings and deposits.
• Cheque requisitions for refunds of cancelled deals.

What you bring

• Completion of college diploma required, preferably in Office or Business Administration.
• 2+ years of experience in a high-volume administrative role.
• Must be detailed and thorough in execution of work.
• Excellent communication skills, particularly the ability to prepare professional letters.
• Highly organized with the ability to multi-task.
• General knowledge of the new/pre-construction condominium sales process, construction process and Tarion guidelines.
• Demonstrated proficiency and speed in Word and Excel.
• Legal background in real estate or residential planning.
• Basic Accounting knowledge/experience.
• Familiarity with JD Edwards.

Compensation

The expected base salary range for this position is $60,000 - $75,000. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.

You are also eligible to participate in Mattamy’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.

Who we are

Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

Be yourself. We want it that way.

At Mattamy, we're passionate a b out creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.

Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Mattamy companies may use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.

Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.