Community Coordinator - Construction

Mattamy Homes; Innisfil; On-site; CAD 50,000 - 74,000; Full time

Job summary

Mattamy Homes Canada is seeking a Community Coordinator, Construction Site in Innisfil, Ontario. The role focuses on keeping the site organized, handling documentation, payroll, and coordination with trade partners to deliver an exceptional homeowner experience.

The ideal candidate has an administration background, strong scheduling and MS Office skills, and the ability to multi-task in a fast-paced environment on site.

Qualifications

• Degree and/or Diploma in Administration or equivalent.
• Minimum 2 years office administration in a high-volume environment.
• Strong Microsoft Word, Excel and Outlook skills.
• Solid scheduling abilities are essential.
• Ability to multi-task and meet deadlines in a fast-paced setting.
• Pleasant phone manner and ability to manage multiple lines.
• Ability to draft professionally formatted correspondence.
• Capable of working in a dynamic team or independently.

Responsibilities

• Receives, reviews and processes documentation for distribution to departments.
• Tracks and distributes paperwork to Head Office.
• Provide general admin support including phones, emails, orders, data entry, copying and filing.
• Support Senior Builder and Production Manager as required.
• Prepare and code purchase orders and update production schedules daily/weekly.
• Maintain a clean, organized work environment.
• Manage weekly payroll of field staff.
• Coordinate work orders with technicians and trade partners.
• Assist with extras, sketches, and building supplies; prepare purchase orders.
• Prepare, print and monitor weekly reports; input data for deficiencies.

Skills

Admin experience

MS Office

Scheduling

Communication

Multi-tasking

Phone skills

Professional writing

Teamwork

Independent work

Education

Administration degree/diploma

Job description

Role: Community Coordinator, Construction Site

Location: Innisfil, Ontario – 5 days/week on site

Company: Mattamy Homes Canada

Department: Construction Site, Homebuilding

Employment Type: Full-Time

Reports to: Senior Builder

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an environmentally-conscious, action-oriented organization with big plans for the future. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.

What we offer

Reporting to the Senior Builder, the Community Coordinator plays an important role in keeping the construction site organized, responsive and running smoothly. This is a great opportunity for a detail-oriented, service-minded professional who enjoys variety, teamwork and being at the centre of activity—supporting site operations, trade partners and the delivery of an exceptional homeowner experience.

What you’ll do

• Receives, reviews and processes documentation, ensuring accuracy and timeliness for distribution to various company departments.
• Responsible for tracking, sorting and distribution of all paperwork to and from Head Office.
• General administrative support including answering phones, replying to emails, ordering and receiving building material/supplies, data entry, photocopying and filing.
• Provide administrative and clerical support to the Senior Builder and Production Manager as required.
• Prepare and code purchase orders and completion slips generated from the community. Includes daily and weekly input of production schedule updates.
• Maintain a clean and organized work environment.
• Manage weekly payroll of field staff.
• Emphasis on preparing and processing work orders in conjunction with the efficient coordination and scheduling of Technicians.
• Assist Trade Partners with respect to extras, sketches, completions and building supplies. Prepare and code purchase orders and completion slips generated from site.
• Prepare, print, and monitor weekly reports.
• Data input and information management to generate work orders for the timely completion of deficiencies.

What you bring

• Degree and/or Diploma in Administration or a suitable combination of work experience and education.
• A minimum of 2 years office administration experience in a high volume or fast paced environment.
• Strong computer skills in Microsoft Office, particularly Word, Excel and Outlook.
• Strong scheduling skills are essential.
• Demonstrated ability to follow through on scheduled work commitments.
• Pleasant phone manner and ability to manage multiple lines simultaneously.
• Ability to draft professionally formatted correspondence for internal and external use.
• Ability to multi-task and complete work on time and in a fast paced, unpredictable environment.
• Ability to work within a dynamic team setting, share various responsibilities and demonstrated ability to work independently.

Bonus points

• Knowledge of construction technology and an understanding of the Tarion performance guidelines would be beneficial, along with basic knowledge of residential construction.

Compensation

The expected base salary range for this position is $50,000 - $73,500. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.

You are also eligible to participate in Mattamy’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.

Who we are

Mattamy Homes is the largest family-owned homebuilder in North America, with 40-plus years of history across Canada and the United States. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada, our communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.

Be yourself. We want it that way.

At Mattamy, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.

Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Mattamy companies may use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.

Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.