Sales Assistant

Gexel Telecom International Inc.; Montreal (administrative region); On-site; CAD 38,000 - 52,000; Full time

Job summary

Gexel Telecom International Inc. in Montreal, QC, is seeking a Sales Assistant to provide administrative and operational support to Account Managers. You will contribute to project documentation, quotations, and daily reporting while coordinating with Finance and logistics teams.

Fluency in French and English and strong organizational skills are essential. Knowledge of Prextra and Monday is a plus, and the role involves handling multiple tasks in a dynamic project environment.

Qualifications

• Hold a DVS or equal training.
• 3 years of experience in an administrative role.
• Proficient in Microsoft Office.
• Fluent in French and English, spoken and written.
• Knowledge of Prextra and Monday is an asset.
• Knowledge of the manufacturing sector is an asset.
• Project management experience is an asset.
• Able to manage multiple files or tasks simultaneously.
• Strong organizational skills.
• Team-oriented and collaborative.

Responsibilities

• Support Account Managers with administrative and operational tasks for projects.
• Assist with customer relationship management and communications.
• Prepare documentation for quotations.
• Create projects in Prextra and prepare daily reports.
• Follow up on approvals and billing readiness.
• Coordinate Canadian and U.S. transportation planning as needed.
• Collaborate with Financial Controllers on accounts receivable.

Skills

Bilingual: French/English

Strong organizational skills

Attention to detail

Teamwork / collaboration

Ability to multitask

Project management experience (asset)

Education

Diploma of Vocational Studies (DVS) or equivalent

Tools

Prextra

Monday

Microsoft Office

Job description

In the role of Sales Assistant, your primary mandate will be to play a key role in the successful delivery of production projects. Your main responsibilities will include providing administrative and operational support to Account Managers, including the coordination of administrative tasks related to projects. More precisely, you will have to:

• Assist the Account Manager with customer relationship management and communications;
• Participate in the quotation process by preparing the required documentation;
• Create projects in Prextra;
• Prepare daily reports and perform required follow-ups;
• Follow up on approvals of administrative documentation;
• Assist in identifying and resolving potential issues;
• Ensure accurate and efficient administrative follow-up of ongoing projects in preparation for billing;
• Prepare project-related billing;
• Collaborate with Financial Controllers in the follow-up of accounts receivable;
• Coordinate Canadian and U.S. transportation management and planning;
• Perform any other related duties.

REQUIREMENTS

• Hold a Diploma of Vocational Studies (DVS) or any other equivalent training;
• Have 3 years of experience in an administrative role;
• Proficient in using Microsoft Office Suite;
• Be fluent in French and English, both spoken and written, to communicate effectively with our partners outside of Quebec;
• Knowledge of Prextra and Monday software (an asset);
• Knowledge of the manufacturing sector (an asset);
• Experience in project management (an asset);
• Exhibit the ability to manage multiple files or tasks simultaneously;
• Demonstrate strong organizational skills;
• Work collaboratively and effectively within a team environment;
• Display attention do detail.