Sales Administrator - 1 Year Contract

Minto Group; Toronto; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Bonus program

Day-one benefits

RRSP matching

Paid time off

Recognition program

Flexible summer hours

Professional development

Career progression

Job summary

Minto Group in Oshawa, Ontario is seeking a Sales Administrator to support home sales operations with administrative and client‑facing duties. This role assists sales reps and management to ensure a seamless buyer experience.

You’ll answer inquiries, greet visitors, prepare documents, review files, maintain databases, and ensure the Sales Centre remains neat and well‑presented. Salary ranges from $45,000 to $55,000 with benefits from day one.

Qualifications

• High school diploma required
• College diploma in Office Administration is an asset
• 1–3 years of relevant office, real estate, or customer service experience, or equivalent combination of experience and skills
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Excellent oral and written communication skills
• Knowledge of the real estate industry an asset
• Positive attitude, customer‑focused, and a team player
• Ability to multi‑task and maintain attention to detail
• Excellent organization and time management skills
• Proactive and willing to contribute to process improvements

Responsibilities

• Answer telephones and handle customer inquiries promptly and professionally
• Welcome and greet all visitors to the Sales Centre, creating a positive first impression
• Prepare sales documents, including Agreements of Purchase and Sale prior to appointments
• Review all sales files for accuracy
• Maintain customer databases and update marketing and sales reports as required
• Conduct weekly inspections to keep the Sales Centre neat, clean and well presented
• Manage filing systems and maintain inventory of office supplies
• Enter data accurately into traffic forms
• Support management and sales representatives with administrative tasks
• Assist in setup of new Sales Centres

Skills

MS Word

MS Excel

Outlook

Customer service

Time management

Attention to detail

Communication

Team player

Education

High school diploma

Office Administration certificate

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Title: Sales Administrator

Location: Oshawa, Ontario

Build what's next at Minto

Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.

From day one, we've got you covered

From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:

• Competitive compensation with performance-based annual bonus
• Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/5 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
• RRSP matching program and paid time off program to support your future and recharge
• Peer-to-peer recognition platform that celebrates your contributions
• Flexible summer hours to help you make the most of your time
• Professional development and learning support to fuel your growth
• Exciting career paths across a dynamic and purpose-driven organization

Your place in our story

The Sales Administrator plays a key role in supporting successful home sales operations by ensuring customer interactions and documentation are handled efficiently, accurately, and warmly. This position supports sales representatives and management with both administrative and client‑facing responsibilities to help deliver a seamless homebuyer experience.

• Here’s how you’ll contribute

• Answer telephones and handle customer inquiries promptly and professionally

• Welcome and greet all visitors to the Sales Centre, creating a positive first impression

• Prepare sales documents, including Agreements of Purchase and Sale (APS) prior to scheduled appointments

• Review all sales files for accuracy

• return to sales representatives for correction

• conduct final review and forward to Head Office

• Maintain customer databases and update marketing and sales reports as required

• Conduct weekly inspections to ensure the Sales Centre and model homes remain neat, clean, and well‑presented

• Prepare amendments for sales representatives’ follow‑up with customers

• Maintain specific tracking reports for the Sales Office to advise management of outstanding action items

• Manage filing systems and maintain inventory of office supplies

• Enter data accurately into traffic forms

• Support management and sales representatives with administrative and sales‑related tasks

• Assist in setup of new Sales Centres

• Perform other duties within the scope, spirit, and purpose of the job as requested by management

What you bring to the team

Here’s what will help you stand out. And even if you don’t tick every box—we believe in your potential and are here to support your growth.

• High school diploma required

• college diploma in Office Administration is an asset

• 1–3 years of relevant office, real estate, or customer service experience, or equivalent combination of experience and skills

• Strong proficiency with Microsoft Word, Excel, and Outlook

• Excellent oral and written communication skills

• Knowledge of the real estate industry an asset

• Positive attitude, customer‑focused, and a team player

• Ability to multi‑task and maintain attention to detail

• Excellent organization and time management skills

• Proactive and willing to contribute to process improvements

Hiring pay range rate: $45,000 - $55,000

Pay ranges at Minto are designed to accommodate variations in knowledge, skills, experience, market conditions, and locations, reflecting our diverse industries, and lines of business. Please note that the pay range information provided in this posting pertains specifically to the location for where the position is being filled.

Ready to build your future with us?

Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well‑being, we empower you to thrive—professionally and personally.

Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.

About Minto

Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70‑year legacy and dedicated to delivering more—more growth, more purpose, and more impact for our employees, homeowners, residents, and the neighbourhoods we serve.

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Minto does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. This role may involve the use of artificial intelligence tools to support and enhance the recruitment process. This posting reflects an existing vacancy within our organization. Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at [e-mail].