Sales Administrator

Confidential; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

Confidential - Residential Home Builder in Calgary, Alberta is seeking a Sales Administrator to support the sales and conveyancing teams from purchase through closing. The successful candidate will handle paperwork, maintain records, and coordinate deadlines with purchasers, lawyers, lenders, and internal teams.

The role requires exceptional organization, strong communication, and detail-oriented work habits.

Qualifications

• Experience in administrative or sales support roles within residential home building, real estate, conveyancing, or related fields.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines.
• Excellent attention to detail when reviewing contracts, financials, and customer records.
• Strong written and verbal communication, with a professional customer-focused approach.
• Comfort working with multiple software systems and maintaining electronic records.
• Proactive, solutions-oriented mindset; able to work independently and collaboratively.
• Experience with home building or CRM software is an asset.

Responsibilities

• Review and process purchase agreements, amendments, pricing documents, and related sales paperwork for accuracy and completeness.
• Maintain purchaser records, contract information, and transaction documentation through closing.
• Coordinate closing and possession activities with purchasers, lawyers, lenders, and internal teams to meet deadlines.
• Support financial administration: deposits, GST rebate documentation, realtor commissions, and property tax adjustments.
• Maintain lot inventory records, track sales activity, and assist with new community launches and lot releases.
• Prepare and maintain sales, inventory, and closing reports for accurate information sharing.

Skills

Administrative experience

Sales support

Organizational skills

Attention to detail

Communication skills

Software proficiency

CRM software

Team collaboration

Tools

CRM software

Job description

Company: Confidential - Residential Home Builder

Location: Calgary, Alberta

About the Opportunity

We are recruiting a Sales Administrator on behalf of an established residential home builder in Calgary.

This role is an excellent opportunity for a highly organized, detail-oriented professional who enjoys working in a collaborative, fast-paced environment. Working closely with the Sales and Conveyancing teams, you will play an important role in supporting the homebuying journey, from the initial sale through to possession and closing.

The ideal candidate is someone who takes pride in accuracy, communicates effectively, and enjoys keeping processes running smoothly while supporting multiple teams and priorities.

Key Responsibilities

• Review and process purchase agreements, amendments, pricing documents, and other sales-related paperwork to ensure accuracy and completeness.
• Maintain accurate purchaser records, contract information, and transaction documentation throughout the sales and closing process.
• Coordinate closing and possession activities, working with purchasers, lawyers, lenders, and internal teams to ensure deadlines and documentation requirements are met.
• Support financial administration, including purchaser deposits, property tax adjustments, realtor commissions, and GST rebate documentation.
• Maintain lot inventory records, track sales activity, and assist with new community launches and lot releases.
• Prepare and maintain sales, inventory, and closing reports to support accurate information sharing and decision-making.
• Respond to inquiries from purchasers, realtors, legal representatives, and internal stakeholders, ensuring timely follow-up and communication.
• Collaborate with Sales, Construction, Finance, and other departments to resolve discrepancies, address outstanding requirements, and support a positive customer experience.
• Identify opportunities to improve administrative processes, documentation, and overall workflow efficiency.

What We're Looking For

• Previous experience in an administrative or sales support role, ideally within residential home building, real estate, conveyancing, or a related industry.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines.
• Exceptional attention to detail, particularly when reviewing contracts, financial information, and customer records.
• Strong written and verbal communication skills and a professional, customer-focused approach.
• Confidence working with multiple software systems and maintaining accurate electronic records.
• A proactive, solutions-oriented mindset with the ability to work independently and collaboratively.
• Experience with home building or CRM software is considered an asset.

Why This Opportunity?

This position offers the opportunity to contribute to an important part of the homebuying experience while working alongside a variety of teams within the residential construction industry.

If you enjoy a role that combines organization, problem-solving, communication, and attention to detail, we'd love to hear from you.

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