RFP & Proposal Coordinator

GFL Environmental Inc.; Dartmouth; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP Matching program

Health, Vision and Dental Coverage

Employee Assistance Programs

Life Insurance

Job summary

GFL Environmental Services Inc. is seeking an RFP and Proposal Coordinator to lead end-to-end bid management across the Atlantic Region. You will support Commercial, Operations, Finance, and Technical teams in producing compliant proposals and maintaining bid records.

The role involves monitoring procurement portals, drafting narratives, gathering pricing data, and ensuring timely submissions with adherence to branding and formatting standards.

Responsibilities

• Monitor procurement portals and channels for public and private RFPs, RFIs, and RFQs across the Atlantic Region.
• Review bid documents thoroughly to ensure strict compliance with municipal, regional, environmental, and safety requirements.
• Log and communicate critical tender deadlines, milestones, and deliverable schedules to project participants and cross-functional bidding teams.
• Coordinate the final assembly of submission packages, ensuring all required attachments (such as insurance certificates, bonding, and safety records) are included.
• Ensure all outgoing proposal materials strictly align with company branding and formatting standards, delivering all final bids prior to hard deadlines.
• Draft, review, and format narrative responses, technical content, proposal templates, custom tender materials, presentations, and quotations.
• Maintain and update standard proposal content libraries, bidding templates, and centralized document repositories.
• Track and manage post-award contract documentation, standard proposal content, and bid logs.
• Partner with District Managers, Operations Leads, Finance teams, and Technical specialists to gather accurate operational data, equipment counts, staffing models, and safety metrics.
• Assist in gathering multi-divisional pricing requirements and technical inputs for ongoing projects and day-to-day sales opportunities.
• Provide logistical and administrative support for sales, operations, and cross-divisional initiatives to support client deliverables.
• Maintain accurate, up-to-date customer records, bid tracking, and contractual data.
• Support day-to-day sales and administrative needs across the division as required.

Job description

Reporting to the Business Development Manager, the RFP & Proposal Coordinator leads and supports the end-to-end bid management and tender submission process for GFL Environmental Services Inc. across the Atlantic Region. This role provides critical administrative support to Commercial, Operations, Finance, and Technical teams in preparing high-quality, fully compliant commercial and technical proposal submissions. The RFP & Proposal Coordinator is responsible for monitoring opportunities, writing and formatting narrative content, gathering pricing and operational data, maintaining CRM records, and ensuring all hard deadlines are met seamlessly.

Why Join GFL?

GFL Environmental is the only major diversified environmental services company in North America. Our employees, collectively known as ‘Team Green,’ enjoy numerous benefits: career advancement opportunities, competitive benefits, job stability within an essential services company, and the chance to make a positive impact every day for our customers and communities, Green for Life!

What’s in it for you:

• RRSP Matching program

• Health, Vision and Dental Coverage

• Employee Assistance Programs

• Life Insurance

Key Responsibilities & Accountabilities

RFP Tracking, Compliance & Submission Management:

• Monitor procurement portals and channels for public and private RFPs, RFIs, and RFQs across the Atlantic Region.

• Review bid documents thoroughly to ensure strict compliance with municipal, regional, environmental, and safety requirements.

• Log and communicate critical tender deadlines, milestones, and deliverable schedules to project participants and cross-functional bidding teams.

• Coordinate the final assembly of submission packages, ensuring all required attachments (such as insurance certificates, bonding, and safety records) are included.

• Ensure all outgoing proposal materials strictly align with company branding and formatting standards, delivering all final bids prior to hard deadlines.

Proposal Compilation, Writing & Content Development:

• Draft, review, and format narrative responses, technical content, proposal templates, custom tender materials, presentations, and quotations.

• Maintain and update standard proposal content libraries, bidding templates, and centralized document repositories.

• Track and manage post-award contract documentation, standard proposal content, and bid logs.

Cross-Functional Coordination & Operational Support:

• Partner with District Managers, Operations Leads, Finance teams, and Technical specialists to gather accurate operational data, equipment counts, staffing models, and safety metrics.

• Assist in gathering multi-divisional pricing requirements and technical inputs for ongoing projects and day-to-day sales opportunities.

• Provide logistical and administrative support for sales, operations, and cross-divisional initiatives to support client deliverables.

Data Management & Administration:

• Maintain accurate, up-to-date customer records, bid tracking, and contractual data.

• Support day-to-day sales and administrative needs across the division as required.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.