Revenue & Receivables Coordinator

The Association of Professional Engineers and Geoscientists of Alberta (APEGA); Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Association of Professional Engineers and Geoscientists of Alberta (APEGA) invites applications for a Revenue and Receivables Coordinator. Reporting to the Director, Finance, the role focuses on accurate payments processing, invoicing and month-end close activities, and integration with financial systems.

Responsibilities include handling diverse payment methods, maintaining electronic invoicing, and ensuring proper coding within the accounting structure.

Qualifications

• Post-secondary diploma in Business, Accounting, Finance, or a related field with 5+ years’ experience in full cycle Accounts Payable/Receivable process.
• Experience with bookkeeping and accounts receivables are required. Accounts payable experience is an asset.
• Knowledge of and experience working with Microsoft Office, accounting systems intermediate to advanced skills in Excel and is required.

Responsibilities

• Receiving, reviewing, processing customer payments, through various methods such as EFT, cheque, credit card, debit card etc.
• Invoicing various customer types on a monthly and ad hoc basis, ensuring the correct coding of each in accordance with the accounting system structure.
• Maintenance and development of electronic invoicing systems to streamline the process and save administration time for both staff and customers.
• Administer a month-end invoicing and reporting process including account reconciliation and forecasting of various revenue streams, reporting to the General Accountant, Controller and Director, Finance as applicable.
• Reconcile, prepare, and execute banking deposits for all monies received by the company
• Lead the Finance team email/phone customer support for all financial issues related to payment of A/R.
• Perform AR, revenue and deferred revenue reconciliations between subledger and general ledger, investigating and correcting reconciling items.

Skills

Attention to Detail

Communication Skills

Customer Service

Numeracy/Data Entry

Education

Post-secondary diploma in Business/Accounting/Finance or related field

Tools

Microsoft Office (Outlook, Excel, Word)

Great Plains

Aptify

Job description

Reports To: Director, Finance

Position Summary

Reporting to the Director, Finance, the Revenue and Receivables Coordinator is responsible for ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. This includes the day-to-day billing and payment collection as well monthly balancing and integration with financial systems.

Responsibilities

• Receiving, reviewing, processing customer payments, through various methods such as EFT, cheque, credit card, debit card etc.
• Invoicing various customer types on a monthly and ad hoc basis, ensuring the correct coding of each in accordance with the accounting system structure.
• Maintenance and development of electronic invoicing systems to streamline the process and save administration time for both staff and customers.
• Administer a month-end invoicing and reporting process including account reconciliation and forecasting of various revenue streams, reporting to the General Accountant, Controller and Director, Finance as applicable.
• Reconcile, prepare, and execute banking deposits for all monies received by the company
• Lead the Finance team email/phone customer support for all financial issues related to payment of A/R.
• Perform AR, revenue and deferred revenue reconciliations between subledger and general ledger, investigating and correcting reconciling items.
• Assisting of the Finance team members in developing and enforcing policies and procedures in relation to revenue, collection, and customer billing
• Provide expertise on Aptify operations and maintenance of member accounts
• Provide support and or participate in cross-functional teams dealing with member issues Preparation of working documentation for internal and external audit processes, aiding with auditor requirements when necessary

Core:

• Exemplifying Integrity
• Fostering Communication
• Results Orientation
• Teamwork

Functional:

• Accounting & Reporting
• Attention to Detail
• Problem Solving
• Processing & Recording Financial Transactions

Knowledge, Skills & Abilities

• Bookkeeping, accounting principles, standards, and best practices of Generally Accepted Accounting Principles (GAAP).
• Knowledge and adherence to confidentiality protocols and privacy requirements.
• Credit and collections knowledge.
• Awareness of the Engineering and Geosciences Professions Act and how it is administered.
• Strong working knowledge of computer systems including Microsoft Office suite (Outlook, Excel, and Word), accounting systems such as Great Plains and member databases such as APTIFY.
• Shows strong commitment and focus in delivering exceptional and professional customer service.
• Excellent numeracy and data entry skills.
• High attention to detail and accuracy.
• Good communications skills, both verbal and written.
• Ability to build professional and productive relationships with colleagues, clients, and stakeholders.
• Excellent ability to assess work needs, prioritize, and adapt to changing requirements.

Qualifications

• Post-secondary diploma in Business, Accounting, Finance, or a related field with 5+ years’ experience in full cycle Accounts Payable/Receivable process.

• Experience with bookkeeping and accounts receivables are required. Accounts payable experience is an asset.

• Knowledge of and experience working with Microsoft Office, accounting systems intermediate to advanced skills in Excel and is required.

• Strong communication and language skills is required.

• Equivalencies may be considered.

Closing Date: Until successful candidate is found

We acknowledge all candidates working in their area of expertise may build their knowledge, skills, and competencies in several ways. We welcome candidates from a breadth of backgrounds, who may have equivalent skills and competencies to the ones listed above. There may be APEGA positions posted that have specific regulatory requirements, and in keeping with those requirements, APEGA will follow the guidelines that we are bound by. All candidates are considered with the objective to enhance APEGA’s people and culture.

If you are interested in this position, please submit your cover letter and resume directly through our company website (https://www.apega.ca/about-apega/apega-careers).

Thank you for your interest in APEGA.

Only those candidates selected for interviews will be contacted.