26-34 Revenue and Receivables Coordinator

APEGA; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

APEGA in Edmonton seeks a Revenue & Receivables Coordinator to ensure accurate billing, collect payments, and balance month-end figures. You will manage invoicing, postings, and system integrations to streamline revenue processes.

The role requires a diploma in business/finance with 5+ years in AR/AP, strong Excel skills, and familiarity with Great Plains and Aptify. You will lead customer payment processing, support cross-functional teams, and help maintain revenue controls and reporting for

Qualifications

• 5+ years in full cycle Accounts Payable/Receivable
• Diploma in Business, Accounting or Finance
• Experience with bookkeeping and A/R; A/P is a plus
• Proficiency with MS Office; intermediate-advanced Excel; Great Plains & Aptify familiarity
• Strong communication and numeric skills; confidentiality awareness

Responsibilities

• Process and monitor incoming payments (EFT, cheque, credit/debit cards)
• Invoicing of customers monthly and for ad hoc needs with correct coding
• Develop and maintain electronic invoicing systems to streamline processes
• Execute month-end invoicing and reporting, reconcile accounts and forecast revenue
• Reconcile, prepare and process banking deposits for all received monies
• Lead finance team email/phone support for payment-related AR issues
• Perform AR, revenue and deferred revenue reconciliations between subledger and GL
• Assist in developing policies for revenue, collection, and billing
• Provide Aptify expertise and maintain member accounts
• Prepare working docs for internal/external audits

Skills

Integrity

Communication

Results Orientation

Attention to Detail

Problem Solving

Teamwork

Education

Post-secondary diploma in Business/Accounting/Finance

Tools

Great Plains

Aptify

Microsoft Excel

Job description

Job Title: Revenue & Receivables Coordinator

Job Family: Coordinator

Department: Finance

Reports To: Director, Finance

Division: Corporate Services

Location: Edmonton

Competition: 26-33

Employment Indicator: Full time, Permanent

Position Summary

Reporting to the Director, Finance, the Revenue and Receivables Coordinator is responsible for ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. This includes the day-to-day billing and payment collection as well monthly balancing and integration with financial systems.

Responsibilities

• Receiving, reviewing, processing customer payments, through various methods such as EFT, cheque, credit card, debit card etc.
• Invoicing various customer types on a monthly and ad hoc basis, ensuring the correct coding of each in accordance with the accounting system structure.
• Maintenance and development of electronic invoicing systems to streamline the process and save administration time for both staff and customers.
• Administer a month-end invoicing and reporting process including account reconciliation and forecasting of various revenue streams, reporting to the General Accountant, Controller and Director, Finance as applicable.
• Reconcile, prepare, and execute banking deposits for all monies received by the company
• Lead the Finance team email/phone customer support for all financial issues related to payment of A/R.
• Perform AR, revenue and deferred revenue reconciliations between subledger and general ledger, investigating and correcting reconciling items.
• Assisting of the Finance team members in developing and enforcing policies and procedures in relation to revenue, collection, and customer billing
• Provide expertise on Aptify operations and maintenance of member accounts
• Provide support and or participate in cross-functional teams dealing with member issues Preparation of working documentation for internal and external audit processes, aiding with auditor requirements when necessary

Competencies, Skills & Attributes

Competencies

Core:

• Exemplifying Integrity
• Fostering Communication
• Results Orientation
• Service Excellence
• Teamwork

Functional:

• Accounting & Reporting
• Attention to Detail
• Problem Solving
• Processing & Recording Financial Transactions
• Reconciliation & Analysis

Knowledge, Skills & Abilities

• Bookkeeping, accounting principles, standards, and best practices of Generally Accepted Accounting Principles (GAAP).
• Knowledge and adherence to confidentiality protocols and privacy requirements.
• Credit and collections knowledge.
• Awareness of the Engineering and Geosciences Professions Act and how it is administered.
• Strong working knowledge of computer systems including Microsoft Office suite (Outlook, Excel, and Word), accounting systems such as Great Plains and member databases such as APTIFY.
• Shows strong commitment and focus in delivering exceptional and professional customer service.
• Excellent numeracy and data entry skills.
• High attention to detail and accuracy.
• Good communications skills, both verbal and written.
• Ability to build professional and productive relationships with colleagues, clients, and stakeholders.
• Excellent ability to assess work needs, prioritize, and adapt to changing requirements.

Qualifications

• Post-secondary diploma in Business, Accounting, Finance, or a related field with 5+ years’ experience in full cycle Accounts Payable/Receivable process.
• Experience with bookkeeping and accounts receivables are required. Accounts payable experience is an asset.
• Knowledge of and experience working with Microsoft Office, accounting systems intermediate to advanced skills in Excel and is required.
• Strong communication and language skills is required.
• Equivalencies may be considered.