Revenue Accounting Clerk

City of Guelph; Guelph; On-site; Full time

Job summary

The City of Guelph is looking for a Revenue Accounting Clerk to support the Finance Department. This role involves various accounting functions associated with taxation and revenue while emphasizing customer service and continuous improvement. The position requires strong mathematical skills, relevant experience, and a commitment to the community's vision for inclusivity and prosperity.

Benefits

Paid vacation days

Defined benefit pension plan

Extended health and dental benefits

Learning and development opportunities

Qualifications

• Experience in a related municipal accounting role and understanding of relevant legislation.
• Strong mathematical, customer service skills and ability to work under deadlines.
• Proficiency in Microsoft Office and experience with accounting software as assets.

Responsibilities

• Administer pre-authorized debit plans and accounting duties for revenue transactions.
• Perform account reconciliations, balance adjustments, and prepare tax bills.
• Backup for roles within the division as needed.

Skills

Attention to Detail

Customer Service

Mathematical Skills

Education

2-year college diploma in Business Administration

Municipal Tax Administration Program

Tools

Microsoft Office

Central Square Tax

JD Edwards

WAM software

Job description

Why Guelph

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Position Overview

Resumes are being accepted for the position of Revenue Accounting Clerk within the Finance Department. Reporting to the Supervisor, Taxation Revenue, the successful candidate will be primarily responsible for the accounting functions related to the Taxation and Revenue Division with a focus on quality customer service and continuous improvement processes. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Key duties and responsibilities

• Administer the pre-authorized debit plans including initial enrolment, changes, cancellations, payment amounts, timely resolution of discrepancies and transmittal of data file to bank.
• Perform all accounting duties with respect to revenue related transactions including journal entries and account reconciliations (monthly, quarterly, annually).
• Perform balance adjustments on property tax accounts.
• Review accounts receivable entries for approval.
• Ensure timely and accurate input of additions to tax roll.
• Prepare and set up vendors for all cheque requisitions for refunds due to overpayments and adjustments to account.
• Verify credit balances and initiate adjustments when required.
• Tax adjustments and invoicing for new owner administration fee.
• Prepare, calculate and print supplementary tax bills.
• Backup for processing of tax adjustments resulting from Assessment Review Board decisions, Minutes of Settlement, Municipal Act Applications.
• Assist in the completion of Financial Information Return (FIR), School Levy, BIA and other reporting requirements.
• Process and receive all purchase orders for division.
• Backup for Payment and Collection Clerks, Accounts Receivable Clerk and Property Tax Analyst as required.
• Perform other duties as assigned.

Qualifications and requirements

• Experience related to the duties listed above, normally acquired through a 2-year college diploma in Business Administration with a focus in accounting or a related discipline and 3 years’ experience within a municipal setting working with current legislation. Candidates with an equivalent combination of education and experience may be considered.
• Completion of the Municipal Tax Administration Program would be an asset. The successful candidate would be required to start the program upon job acceptance and complete the program within 18 months.
• Demonstrated knowledge and understanding of the Municipal Act, Assessment Act and other relevant legislation.
• Must possess a good understanding of relevant accounting practices and principles.
• Strong mathematical skills, aptitude for figures, thoroughness and attention to detail and accuracy are critical to this position.
• Demonstrated ability to be a team player, establish effective working relationships with co-workers and a diverse group of stakeholders.
• Must exhibit strong customer service skills with the ability to respond to customers confidentially in a professional and courteous manner.
• Demonstrated ability to communicate clearly and effectively both orally and in writing.
• Must be well organized, able to prioritize work and meet inflexible deadlines in a demanding environment.
• Intermediate skills in Microsoft Office (Word, Excel and Outlook).
• Experience with Central Square Tax, Class, JD Edwards and WAM software would be a definite asset.
• Knowledge of the Occupational Health & Safety Act.

Hours of work35 hours per week Monday to Friday between the hours of 8:30 am and 4:30 pm.

Pay/SalaryCUPE 973 Grade 7: $32.51 - $39.89

How to applyQualified applicants are invited to apply using our online application system by June 29, 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.