Resource Assistant – Real Estate

Cassels Brock & Blackwell LLP; Toronto; On-site; CAD 51,000 - 61,000; Full time

Benefits offered by this job

Competitive compensation

Extended Health & Dental Care

RRSP Matching

Fitness reimbursement

Diversity & Inclusion

Wellness program

Kitchen & drinks

Casual dress code

Referral bonus

Job summary

Cassels Brock & Blackwell LLP in Toronto is seeking a Resource Assistant to support the Real Estate Department. The role requires organized, proactive professionals who handle administrative tasks, calendar management, and file maintenance.

You will draft correspondence, coordinate deadlines, manage invoices, and assist with onboarding and client communications. This in-office position offers a competitive salary and benefits.

Qualifications

• Post-secondary education in legal administration or equivalent.
• Minimum 1 year of administrative support experience, preferably in commercial real estate.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Working knowledge of Teraview and Closing Folders.
• Strong organizational skills with high attention to detail.
• Ability to work under pressure in a fast-paced environment.
• Strong work ethic with initiative and judgment.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Willingness to learn new firm software and processes.

Responsibilities

• Preparing legal documents from written and oral instructions and precedents.
• Drafting routine correspondence on behalf of lawyers.
• Applying proofreading and editing skills to documents and correspondence.
• Liaising with clients, lawyers, and colleagues to obtain information and instructions.
• Assisting lawyers’ practice, i.e., file opening, calendar management, track deadlines, meeting arrangements.
• Preparing expense reports, trust receipts and third-party invoices.
• Completing closing reports.
• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Entering dockets into Intapp Time
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as assigned.

Skills

Administrative skills

Interpersonal skills

Communication skills

Attention to detail

Initiative

Team player

Education

Post-secondary education in legal administration or equivalent

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Teraview

Closing Folders

Job description

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for a Resource Assistant to support the Real Estate Department. The Resource Assistant plays a key role in our firm by providing diverse administrative, backup coverage during absences, and overflow support to our team of Lawyers and Legal Assistants. The ideal candidate will be an organized and eager professional who takes initiative and ownership of their work, values attention to detail, and has exceptional communication skills.

The successful candidate will be responsible for:

• Preparing legal documents from written and oral instructions and precedents.
• Drafting routine correspondence on behalf of lawyer.
• Applying proofreading and editing skills to documents and correspondence.
• Liaising with clients, lawyers, and colleagues to obtain information and instructions.
• Assisting lawyer’s practice, i.e., file opening, calendar management, track deadlines, meeting arrangements.
• Preparing expense reports, trust receipts and third-party invoices.
• Completing closing reports.
• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Entering dockets into Intapp Time
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as they may be assigned.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Post-secondary education in legal administration or equivalent.
• Minimum of 1 year of experience providing administrative support required, particularly in commercial real estate.
• Proficient in MS Office with advanced computer skills in Outlook, Microsoft Word, Excel, and PowerPoint.
• Working knowledge of Teraview and Closing Folders.
• Strong administrative and organizational skills with high attention to detail.
• Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
• Strong work ethic and ability to exercise initiative and judgment.
• Excellent interpersonal skills and communication skills.
• Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Employment Type:

Permanent, Full-Time

This is a full-time in-office position working Monday to Friday

Salary Range: $51,000 - $61,000 annually (commensurate with skills and experience)

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.