Resource Assistant

BC Legal Management Association; Vancouver; On-site; CAD 51,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Extended health & dental care

RRSP matching

Education/tuition allowance

Fitness reimbursement

Diversity and Inclusion culture

Wellness program

Fully stocked kitchen

Business casual dress code

Employee referral bonus

Job summary

Cassels Brock & Blackwell LLP in Vancouver is seeking a Resource Assistant to support a busy legal team. The role focuses on administering documents, filing, time entry in Intapp Time, and coordinating travel and deliveries.

The successful candidate will bring 1+ year of admin experience, strong MS Office skills, and excellent attention to detail. This in-office, full-time position offers a structured environment with growth opportunities.

Qualifications

• Post-secondary education in legal administration or equivalent.
• Minimum 1 year of administrative support experience.
• Advanced Microsoft Suite, including Outlook and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and communication skills.
• Ability to take initiative and work with minimal supervision.
• Willingness to learn new firm software.

Responsibilities

• Document scanning, printing, photocopying, binding, and tabbing.
• Maintaining electronic and physical files in iManage, labeling, and closings.
• Drafting letters and coordinating deliveries.
• Entering dockets into Intapp Time.
• Preparing expense reports, third-party invoices, and trust receipts.
• Internal boardroom booking and workflow updates.
• Other duties as assigned.

Skills

Administrative support

Microsoft Office

Attention to detail

Organizational skills

Time management

Multitasking

Customer service

Communication skills

Initiative

Teamwork

Education

Post-secondary education in legal administration

Tools

Intapp Time

iManage

Job description

About Us:

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada's most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm's success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Vancouver office is currently recruiting for a Resource Assistant, reporting to the Human Resources Manager (Vancouver). The Resource Assistant plays a key role in our firm by completing diverse administrative tasks to assist our team of Lawyers and Legal Assistants. The Resource Assistant is a high energy, results-oriented individual with ambition to drive the administrative demands to ensure continuous and consistent support to the business.

The successful candidate will be responsible for:

• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Entering dockets into Intapp Time
• Preparing expense reports, third-party invoices, and trust receipts.
• Internal (non-client) boardroom booking.
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as they may be assigned.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Post-secondary education in legal administration or equivalent.
• Minimum of 1 year of experience providing administrative support required, preferably in legal or another professional services environment.
• Advanced in Microsoft Suite, including Outlook and Word.
• Strong administrative skills with exceptional attention to detail.
• Excellent organizational and time management skills to meet tight deadlines.
• Ability to manage multiple priorities, work under pressure, and adapt to changing situations.
• Excellent interpersonal skills, customer-service oriented with exceptional communication skills.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Employment Type

Permanent, Full-Time

This is a full-time in-office position working Monday to Friday

Salary Range:

$51,000 - $56,000

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Education/tuition allowance.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request.