Research Grants Coordinator

University of Victoria; Victoria; On-site; CAD 73,000 - 95,000; Full time

Job summary

University of Victoria is seeking a Research Grants Coordinator to manage day-to-day coordination, processing, and approval of external and internal grant applications. You will support faculty in applying for funding, ensuring compliance with UVic policies and funder terms, and provide training on grant submission portals.

The role reports to the Associate Director, Research Grants and collaborates with FGO network, ORS RGOs, and other units across campus to ensure timely and compliant

Qualifications

• Master’s degree in a related field and 2+ years of relevant experience.
• Experience in research administration or grant writing is a plus.
• Ability to train researchers and staff on systems and portals.

Responsibilities

• Coordinate review, institutional approval and submission of research grant applications.
• Provide training and guidance on funding programs and policies.
• Maintain RAIS/related systems documentation and reference materials.
• Build relationships with internal and external stakeholders and support researchers throughout the grant process.

Skills

Grant coordination

Training delivery

Communication

Project management

Analytical thinking

Data reporting

Policy compliance

Collaborative work

Critical thinking

Time management

Education

Master's degree

Tools

Excel

MS-Office Suite

Adobe Creative Suite

Job description

Research Grants Coordinator - (989852.1)

Organizational Unit

University of Victoria -> VP Research -> VP - Research - Research Activities

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

20 September 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$73,258.00 - $95,260.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG9

Start Date

10/5/2026

End Date

5/28/2027

Employee Group:

PEA - Term

# of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

• Recruitment range: $73,258 to $80,766. Starting salary is determined in accordance with the PEA Collective Agreement.
• Performance range: Up to $95,260. Progression beyond the recruitment range is available through annual performance increases, in accordance with the PEA Collective Agreement.

Job Summary

Mandate:
Reporting to the Associate Director, Research Grants (ADRG), the Research Grants Coordinator (RGC) is responsible for day-to-day coordination, efficient processing and approval of external and internal research grant applications. The RGC works as part of a grant support network to support faculty to apply for research grants, in compliance with both UVic and funding agency policies and procedures and provides guidance on funder terms and conditions. The RGC delivers training to researchers and other members of the grant support network on internal and external systems and portals associated with grant submission, and checks for risk to the institution associated with research grant applications prior to requesting institutional approval for submission. The RGC works closely with researchers, the campus-wide Faculty Grants Officers (FGO) network, the Research Grant Officers (RGOs) in the Office of Research Services (ORS), and other units supporting research across campus (e.g. Research security, Contracts, Partnerships). The RGC maintains positive working relationships with a multitude of internal and external partners. The RGC is also the Research Administration Information System (RAIS) Product Owner for the pre-award module.

Objectives

• Coordinates and processes review, institutional approval and timely submission of research applications to external funding agencies.
• Functions as a key point of contact for researchers, providing training and advice on internal and external research funding programs and policies within the assigned portfolio.
• Contributes to the effectiveness and continuity of the Research Grants Network through collaboration, knowledge sharing, training and informal mentorship.
• Maintains comprehensive knowledge of recurring and emerging funding opportunities within an assigned funding agency portfolio.
• Maintains expert knowledge, develops and maintains process documentation, forms and reference materials for use in training and for website.
  

Job Requirements

This position requires a master’s degree in a related field and 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered. Experience working in a research administration environment and/or in research facilitation and grant writing is considered an asset.

Knowledge, skills, and abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Excellent critical thinking, analytical, and problem-solving skills.
• Strong ability to manage multiple concurrent priorities, seamlessly transition between projects, and adapt to evolving business needs while maintaining high standards of quality and stakeholder service.
• Skilled at prioritizing competing demands, responding effectively to emergent deadlines, and delivering timely, accurate results in fast-paced environments
• Organized, detail-oriented with strong administrative skills.
• Demonstrates sound judgement, making timely, well-reasoned decisions with incomplete information, balancing risk and impact and escalating appropriately when needed.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations.
• Experience in maintaining confidential and sensitive information.
• Ability to interpret and administer policies and procedures to ensure compliance with granting agency programs and policies and university policies and procedures.
• Ability to build and maintain positive working relationships.
• Initiative-taking with the ability to work collaboratively in a team environment.
• Experienced in developing training materials, instructional resources and delivering effective training that improves user competency, engagement, and process adherence.
• Skilled at translating complex business needs into clear, concise, and prioritized functional requirements that enable effective solution design, development, and implementation.
• Advanced proficiency with Excel spreadsheets to create and maintain complex reports and spreadsheets with ability to accurately manipulate data.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, administration systems).

Assets

• Familiarity with university research policies and sponsored research administration.
• Work experience in a university, granting agency setting.
• An understanding of UVic research/university policies, procedures, systems.
  

Territory Acknowledgement

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement

UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Accessibility Statement

If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.