Research Grant Administrator

Dalhousie University; Halifax; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Pension plan

Health & dental plans

Health spending account

Employee assistance program

Tuition assistance

Job summary

Dalhousie University is seeking a Research Grant Administrator to oversee the financial administration of selected agency-funded research grants. Reporting to the Assistant Manager, this role involves daily grant account monitoring and coordination with investigators and staff to ensure compliant funding usage.

The successful candidate will support budgetary controls, prepare invoices and statements, and provide financial analysis as required, while navigating university policies and external

Qualifications

• Undergraduate degree in business or a related field or equivalent experience.
• Demonstrate ability to handle complex and confidential matters with judgement and tact.
• Strong analytical and interpersonal skills with attention to detail.
• Proficient with Microsoft Office, especially Excel.

Responsibilities

• Monitor grant accounts daily and support principal investigators and staff.
• Liaise with internal and external stakeholders to interpret policies and contracts.
• Assist faculty and staff with correct procedures for payment of goods and services.
• Monitor expenditures to meet funding agency requirements and availability of funds.
• Prepare financial statements and invoices for research grants.
• Compile financial information and analysis as requested by senior leaders.

Skills

Budgeting

Grant accounting

Analytical skills

Communication

Education

Undergraduate degree in business or related field

Tools

Excel

Financial software

Job description

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, and financial systems and policies. Reporting to the Assistant Manager, Research and Special Purpose Accounting, the Research Grant Administrator is responsible for the general financial administration of a selection of agency funded research grants for the university.

Key Responsibilities

• Working in an increasingly complex environment, monitor grant accounts on a daily basis and serve as a resource person to principal investigators, administrators and support staff involved in assigned projects.
• Liaise with various internal and external stakeholders and serve as a resource person in order to interpret policies and regulations of the University, agencies, and partners, and the contracts/agreements with agencies and partners, enforcing as required.
• Provide support and assistance to faculty and staff concerning correct procedures for payment of goods and services and interpretation of the online financial reports.
• Monitor expenditures through the accounts to ensure the Funding Agency requirements/external restrictions are met and to ensure funding is available.
• Prepare financial statements and invoices for research grants.
• Compile financial information and analysis as directed by senior leaders.

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in a field such as business, plus three years’ related experience (or an equivalent combination of training and experience).
• Demonstrate ability to handle complex and confidential matters with excellent judgement, discretion and tact and ability to multitask with frequent interruptions.
• Strong analytical and interpersonal skills, attention to detail in a high-volume environment.
• Strong computer skills including Microsoft Office, with extensive experience with Excel spreadsheets.

Assets

• Experience in financial administration of research funding.

Dalhousie’s core and leadership competencies, in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Knowledge & Thinking Skills
• Service
• Relationship Building

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

• Required Documents
  • Résumé / Curriculum Vitae (CV)
• Optional Documents
  • Cover Letter