Research Assistant - Tech 3 (AESES)

UM Careers; Winnipeg; On-site; CAD 32,000 - 46,000; Part time

Job summary

University of Manitoba is seeking a Research Coordinator to support ethics and regulatory submissions, data collection, and operational tasks in a fast-paced multidisciplinary team.

The role involves coordinating submissions to Ethics Boards and Health Canada, maintaining logs, and assisting with study materials, data analysis, and grant activities. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in a health-related study area with lab analysis techniques.
• Community college course in a related discipline with one year of directly-related experience.
• High school completion with job-related options and four years of related experience; Master’s degree or higher preferred.

Responsibilities

• Support regulatory coordination for ethics and regulatory approvals and renewals.
• Maintain amendment/deviation logs and ensure compliance with requirements.
• Prepare and submit applications to Ethics Board, RITHIM, Health Canada and other agencies.
• Assist in day-to-day research operations, data entry, and coordination.
• Organize research files, ensure data integrity and confidentiality.
• Coordinate meetings, recruitment, and team communication.
• Collect, input, and manage research data and perform analyses.
• Assist with study materials and follow-ups.
• Prepare reports and assist with grants and budgeting.

Skills

Communication

Time management

Data collection

Regulatory awareness

Team collaboration

Attention to detail

Self-motivation

Microsoft Office

Education

Bachelor's degree in health-related field

Related diploma/community college program

Master’s degree in health-related field preferred

Tools

Microsoft Excel

GraphPad

R

Job description

Salary: $23.13 to $33.29 per hourplus vacation pay

Appointment Dates November 2, 2026 to May 3, 2027

840 hours worked

For more information please contact: Emma Poole - [e-mail]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

• Bachelor's Degree in a health related study area, including laboratory analysis techniques.
  

OR

• Completion of a Community College course in a related discipline with one years = directly-related experience.
  

OR

• High school completion with job-related options with a minimum of four years = directly-related experience.
• Completion or near-completion of a Master’s degree or higher (e.g. MD, PhD) in a health-related field is preferred.

EXPERIENCE:

• One year of directly related experience (including clinical research coordination/involvement) is required.
• Experience in clinical medicine is preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Excellent written and verbal communication skills are required.
• Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines are required.
• Ability to work independently and collaboratively within a multidisciplinary team in a fast-paced environment is required.
• High attention to detail and accuracy in data collection and analysis is required.
• Flexibility and adaptability to changing project requirements are required.
• Demonstrated ethical conduct and adherence to research guidelines and regulations is required.
• Self-motivated with the ability to manage work within time and budget constraints is required.
• Proficiency in research methods is required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
• Willingness and ability to accommodate surgery/surgeons schedules is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Working knowledge of statistical analysis tools (e.g., Excel, GraphPad, R) is an asset.

Key responsibilities

Research Ethics & Regulatory Coordination:

• Support regulatory coordination for ethics and regulatory approvals, including initial submissions, amendments/deviations, and annual renewals.
• Maintain amendment/deviation logs and ensure compliance with all requirements.
• Assist in preparation and submission of applications to Research Ethics Board, RITHIM, Health Canada and other applicable agencies.

• Support regulatory coordination for ethics and regulatory approvals, including initial submissions, amendments/deviations, and annual renewals.
• Maintain amendment/deviation logs and ensure compliance with all requirements.
• Assist in preparation and submission of applications to Research Ethics Board, RITHIM, Health Canada and other applicable agencies.

Research Administration & Operations:

• Support day-to-day research operations, including data entry, data/sample collection, and administrative coordination.
• Organize and maintain research files and databases, ensuring data integrity, accuracy, and confidentiality.
• Coordinate research activities such as meeting scheduling, participant recruitment, and team communication.

Data Collection & Analysis:

• Collect, input, and manage research data in relevant systems, ensuring quality and regulatory compliance.
• Assist in data analysis using appropriate research methods.
• Conduct literature reviews and stay current with emerging research and trends.

Study Implementation & Materials:

• Assist in implementing research protocols and procedures.
• Maintain study materials, including consent/assent forms, data collection tools, case report forms, source documents, and SOPs.
• Distribute and collect study questionnaires, extract medical chart data, manage study samples, and conduct patient follow-ups.

Reporting & Communication:

• Support preparation of research reports, presentations, and materials for internal and external stakeholders.
• Contribute to discussions on research design, methodology, and process improvements.
• Assist with grant applications, setup of new grant accounts, and tracking of funding.
• Provide general administrative support, including file organization, correspondence, and scheduling.

Other:

• Assist in onboarding new staff if applicable in the future.
• May be required to perform related duties not exceeding skills and capabilities as required .

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.