Project Manager - Level 8 (EMAPS)

UM Careers; Winnipeg; On-site; CAD 78,000 - 125,000; Full time

Job summary

UM Careers seeks a seasoned project manager to oversee complex research initiatives. You will coordinate funding, budgets, and reporting across local, national and international partners, ensuring compliance and timely results.

The role requires leading diverse teams, managing schedules, and delivering high-quality outcomes within strict timelines and budgets. Strong communication and organizational skills are essential.

Qualifications

• Master’s degree in a relevant area of study is required.
• Minimum of 5 years of relevant progressive project management experience is required.
• Experience in project management, operations or management a must.
• Proven track record delivering complex projects on time and within budget.
• Experience with cross-functional teams and stakeholders.

Responsibilities

• Manages project funding, ensures funding terms and timelines are met.
• Designs and implements reporting systems for project objectives and deliverables.
• Allocates and manages resources to optimize outcomes.
• Prepares performance results for directors and collaborators.
• Coordinates with research offices to ensure timely transfer of funding.

Skills

Team leadership

Organizational skills

Communication skills

Problem solving

Budget management

Multitasking

Microsoft Office

Cross-functional collaboration

Meeting coordination

Attention to detail

Education

Master’s degree in a relevant field

Tools

REDCap

Maestro

SharePoint

OneDrive

Google Drive

CIHR ResearchNet

Job description

Work schedule: 35 Hours/week (Monday to Friday, 8:00 am to 4:00 pm)

Salary: $42.77 to $68.43 per hour ($77,842.65 to $124,548.24 per annum)

Expected Start Date October 12, 2026

1820 hours worked

For more information please contact: Katie Poitras - [e-mail]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:

• Completion of a Master’s degree in a relevant area of study is required.
• Minimum of 5 years of relevant progressive project management experience is required.

EXPERIENCE:

• Minimum of 5 years of experience in project management is required.
• A minimum of 2 years progressive experience working directly in operations and/or management is required.
• Must have experience supporting a multidisciplinary team.
• Proven track record of successfully managing and delivering complex projects within specified timelines and budget constraints is required.
• Experience working with cross-functional teams and stakeholders to achieve project goals is required.
• Proficiency in project management methodologies and tools is required.
• Experience in resource allocation and budget management is required.
• Experience in using project management software and tools to plan, track, and report project progress is required.
• Demonstrated use of online and cloud-based platforms for collaboration and communication, such as Microsoft Teams, Zoom, SharePoint, OneDrive and Google Drive is required.
• Familiarity with research and academic operations, including regulatory compliance and ethical considerations preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Demonstrated ability to manage and motivate teams, foster collaboration, and resolve conflicts effectively is required.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks are required.
• Outstanding written and verbal communication skills, with the ability to present to a large group is required.
• Ability to interact professionally with all levels of staff is required.
• Ability to make sound independent judgements and utilize problem-solving abilities is required.
• Ability to handle multiple and simultaneous complex tasks, timelines priorities and projects is required.
• Meticulous attention to detail and commitment to maintaining high-quality standards throughout project execution is required.
• Familiarity with project management software and tools to facilitate project planning, tracking, and reporting is required.
• Ability to balance a budget and manage resources efficiently is required.
• Ability to manage electronic calendar, schedule and run meetings is required.
• An understanding of the research systems, particularly CIHR (ResearchNet), is required.
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Knowledge of University of Manitoba systems such as FAST, EPIC and CONCUR is preferred.
• Research Manitoba, ResearchNet, and other foundation platforms and reporting procedures are an asset.
• Knowledge of University of Manitoba policies and procedures related to research funds is an asset.

Key responsibilities

• Manages individual project funding, ensures adherence to funding terms and timelines, obtains funding extensions where necessary.
• Designs and implements reporting systems for monitoring project objectives and deliverables, as well as with local, national and international partners.
• Allocate and manage resources efficiently, including personnel equipment, and materials, to optimize project outcomes.
• Prepares and presents performance results to Aurora Clinical Research Directors and collaborators.
• Prepares necessary supporting documentation and collaborates with University of Manitoba Office of Research Services and University of Manitoba Research & Special Fund Accounting Department to ensure timely transfer of funding to site partners and collaborators.
• Prepares budgets, invoices, grant reporting and other finance management.
• Prepares supporting documentation and collaborates with the Industry partners or government agencies to ensure timely transfer of funding to site partners and collaborators or purchase of equipment or supplies required.
• Ensures appropriate systems are in place for processing, monitoring, and reporting as necessary.

Administration

• Collaborates with research teams to develop project plans, define objectives, deliverables, timelines, and resource requirements.
• Assists in drafting case report forms, informed consent forms, protocols, standard operating procedures, monitoring plans, and other trial related documents.
• Responsible for the efficient operation and administration of a large clinical trials, ensuring adherence to timelines, budgets and quality standards.
• Manages and coordinates local, national, and international partner collaborations.
• Develops and maintains efficient and effective central administrative office processes to build a high-quality research team.
• Coordinates and participates on committees as appropriate.
• Assists in coordinating and attends annual international meetings.
• Drafting and supporting execution of subawards, clinical trial agreements, data agreements, service agreements And other agreements as deemed necessary.

Communication

• Fosters effective communication and collaboration among team members and sites, encouraging a positive and productive work environment.
• Conducts regular meetings with project teams, working groups, and sites to facilitate two-way communication of information, issues, and challenges.
• Communicates on a regular basis with stakeholders and collaborators to review budgets, priorities, and deliverables, as well as other financial administrative issues unique to each project.
• Engages with internal and external stakeholders, including clients, collaborators, and funders, to provide project updates, address concerns, and manage expectations.
• Work with University Office of Research Services, Research Manitoba/RITHIM, and other local authorities as required to facilitate communication for research contractions, ethics submissions and renewals as required.
• Onboard new members and orient to research group and meetings with the University of Manitoba and Aurora Clinical Research as required.
• Update CCV, CV, Biosketch, of applicants and teams for reports, grants, and communications.
• Prepare documents for grant submissions and ensure all requirements are met

Technical

• Oversite of data in databases/platforms such as REDCap, Maestro, and others as required.
• Coordinate and supervise the project managers, research assistants, and support staff working on the trials
• Manage and coordinate data generated through the various investigators and ensure Appropriate storage and transfer
• May be required to perform related duties not exceeding skills and capabilities as required.
• Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.