Research Coordinator - Tech 5 (AESES)

UM Careers; Winnipeg; On-site; CAD 52,000 - 74,000; Full time

Job summary

The University of Manitoba is seeking a qualified clinical research coordinator to manage trial submissions, documentation, and regulatory compliance. The role requires coordination across Health Canada, REB, and institutional partners, along with developing study materials and ensuring patient consent processes.

The successful candidate will have GCP experience, PHIA knowledge, and strong multitasking abilities, working within a multidisciplinary team on interventional drug studies in

Qualifications

• Masters degree with two years of directly-related experience or Bachelor with five years of directly-related experience.
• Completion of a Community College course in a related discipline with six years of directly-related experience.
• Experience with GCP and PHIA preferred.

Responsibilities

• Completion of RITHIM submissions.
• Assist in Health Canada clinical trial applications as needed.
• Coordinate as coordinating site with Health Canada, REB and institutional approvals.
• Develop study materials including consent forms, data tools, CRFs and SOPs.
• Monitor trial progress and ensure adherence to project plans.
• Ensure compliance with ICH-GCP, TCPS2, FIPPA/PHIA and Health Canada rules.
• Manage day-to-day tasks and maintain operational documentation.
• Coordinate administration of trial interventions.
• Screen participants for inclusion/exclusion criteria and obtain consent.
• Schedule visits and track adherence to protocol.
• Maintain study filing and report adverse events timely.
• Liaise with departments and external agencies to support activities.
• Collaborate with research staff and hospital personnel.
• Order and maintain study supplies and provide back-up support.

Skills

Interpersonal communication in English

Clinical competence

Independent and team work

Time management / multitasking

MS Office (Teams, Outlook, PowerPoint,

Criminal records clearance

Punctuality and attendance

Education

Master's degree in related study area

Bachelor's degree in related discipline

Community College course in related discipline

Tools

Electronic Data Capture software

Job description

Revised Regular Continuing Full-Time (Grant Funded)

Full-time: Yes

Permanent: Yes

Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)

Salary: $28.46 to $40.88 per hour ($51,797.20 to $74,401.60 per annum)

Expected Start Date October 15, 2026

840 hours worked

For more information please contact: Katie Poitras - [e-mail]

Qualifications

MINIMAL FORMAL EDUCATION REQUIRED:

• Masters degree in a related study area with two years = directly-related experience.
  

OR

• Bachelors degree in a related discipline with five years = directly-related experience.
  

OR

• Completion of a Community College course in a related discipline with six years = directly-related experience.

EXPERIENCE:

• Good Clinical Practice (GCP).
• Personal Health Information Act (PHIA).
• Donning and Doffing Procedures.
• Experience in coordination of clinical trials and knowledge of research protocols required.
• Experience working on interventional drug studies required.
• Experience working on Internal Medicine, specifically infectious disease and critical care research studies required.
• Experience working with Electronic Data Capture software required.
• Working knowledge of Good Clinical Practice guidelines, PHIA and the Tri-Council Policy Statement on Research required.
• Experience with Personal Protective Equipment and donning and doffing procedures required.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Demonstrated excellent interpersonal and communication skills in English are required.
• Demonstrated clinical competence is required.
• Ability to work independently and as part of a multidisciplinary team is required.
• Demonstrated time management skills and the ability to multi-task are required.
• Knowledge of computer software and proficient use of Microsoft Office including Teams, Outlook, PowerPoint, and Excel is required.
• Satisfactory clearance of criminal records and child abuse registry checks is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Bilingual in French and English (written and oral) is preferred.

Key responsibilities

• Completion of RITHIM submissions.
• Aids in the completion of Health Canada clinical trial applications as needed.
• Maintains as the Coordinating site; all Health Canada, REB/RITHIM, institutional and regulatory approval.
• Aids in the development of study materials including, assent/consent forms, data collection tools, case report forms,source documents, and other research project related materials such as Standard Operating Procedures (SOP’S).
• Monitors trial progress to ensure adherence to the project plan and to identify, evaluate and rectify problems.
• Ensures compliance with ICH-GCP, Tri-council (TCPS2), FIPPA/PHIA, Health Canada Division 5 and otherregulatory requirements and related institutional policies in the conduct of clinical studies.
• Efficiently manages the day-to-day tasks of assigned research projects including maintenance of all operationaldocumentation.
• Coordinate administration of trial interventions.
• Assists the Investigator(s) with identification and screening of participants for inclusion and exclusion criteria.
• Obtains written and informed consent from participants and /or their Authorized 3rd party. Assesses for capacity tore-consent if first person consent was not initially obtained.
• Schedules initial and follow-up appointments for all participants as needed and tracks all visits to ensure adherence toprotocol
• Maintains a study filing system as needed.
• Ensures documentation and timely reporting of adverse events and serious adverse events.
• Liaises with the various departments to facilitate interaction and communications between the appropriate individualsand other departments to support research activities (University of Manitoba Departments – ORS, REB and thevarious HSC, SBH and Grace Hospital Departments and RITHIM as required).
• Collaborates closely with other research staff and hospital personnel.
• Liaises with external agencies as required.
• Orders and maintains study-related supplies as needed.
• Provides general back up support to other team members when required.
• Adheres to all safety and health policies, regulations and safe work practices.
• May be required to perform related duties not exceeding skills and capabilities as required .

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.