Research Assistant - SJHH - Forensic

SJH St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 42,000 - 49,000; Part time

Job summary

SJH St. Joseph's Healthcare Hamilton in Canada is seeking a part-time, temporary Research Administrative Coordinator for the Forensic Correctional Chair.

The role involves coordinating participant payments, consent processes, data entry, and study materials under supervision to ensure regulatory compliance. Ideal candidates have an undergraduate degree in psychology or related fields, preferred masters, and experience with MS Office and SPSS.

Qualifications

• Undergraduate degree in Psychology, Life Sciences or related discipline preferred.
• Masters degree preferred.
• Specialization as a certified clinical research associate (CCRA) preferred.
• Minimum 5 years in related work environment or equivalent education and training.
• Knowledge of medical terminology.
• Proficiency in Microsoft Office software.
• Experience with SPSS or similar statistical software strongly preferred.
• Literature searching skills.
• Time management and scheduling skills.
• Interpersonal and communication skills to gather information from participants.
• Attention to detail and accuracy.
• Organizational skills and ability to set priorities to meet deadlines.
• Ability to learn quickly and adapt to changing priorities.

Responsibilities

• Arranging participant payment and parking passes for participants.
• Co-ordination of “Consent to Contact” database.
• Collect blood, urine and swab samples.
• Assist with study coordination.
• Assist in preparation and maintenance of Clinical Research Files (CRFs).
• Filing and maintenance of study records in storage room.
• Monitoring of study equipment and ensure regulatory standards.
• Photocopying and arranging printing of study materials.
• Assist with administrative duties associated with patient recruitment.
• Assist in telephone or clinical recruitment interviews to collect data.
• Assist in scheduling patient meetings and administration of tests.
• Prepares detailed notes of interactions and transfers data to systems.
• Maintain documentation records and study-related hardware/equipment.
• Enter data into electronic databases with accuracy and resolve discrepancies.
• Organize journal club meetings and educational seminars.
• Assist with event planning, Grand Rounds and Clinical Rounds preparation.
• Maintain academic CVs and faculty profiles.
• Reporting to SJHH Research Administration on faculty productivity.
• Managing/updating faculty academic websites (SJHH McMaster and ResearchGate).
• Assist with formatting and submission of manuscripts and grants.
• Review/copyedit manuscripts and grants and track available funding.
• Assist with student placements and coordination with various offices.
• Monitor Research Area for SJHH standards compliance.

Education

Undergraduate Degree in Psychology Life Sciences or related discipline preferred

Masters Degree preferred

Specialization as a certified clinical research associate (CCRA) preferred

Minimum 5 years participation in related work environment or equivalent education and training

Knowledge of medical terminology

Proficiency in Microsoft Office software

Experience in statistical software (SPSS) strongly preferred

Literature searching skills

Time management and scheduling skills

Interpersonal and communication skills to gather information from participants

Attention to detail and accuracy

Organizational skills and ability to set priorities

Ability to learn quickly and adapt to changing priorities

Tools

Microsoft Office

SPSS

Job description

Position Details

Job Number: JR02490
Department: Forensic Correctional Chair
Job Type: Temporary (Fixed Term), Part time
Work Environment: In-Person
Contract Duration: (If applicable) 12 months
Number of Positions: 1
Hourly Rate (Min / Max): $30.4265 - $35.2731
Schedule Work Days: Monday to Friday
Time of Day: Days Shift: Hours - 8
Shift Start: (If applicable)
Reason for Posting: Posting is for a new role
Application Dates Opening Date: 2026-10-20
Closing Date: 2026-10-27

Qualifications

• Undergraduate Degree in Psychology Life Sciences or other related discipline preferred
• Masters Degree preferred
• Specialization as a certified clinical research associate (CCRA) preferred
• Minimum 5 years participation in related work environment or equivalent education and training
• Knowledge of medical terminology
• Proficiency in Microsoft Office software
• Experience in the utilization of statistical software (e.g. SPSS) strongly preferred
• Literature searching skills
• Time management and scheduling skills
• Interpersonal and communication skills to gather information from participants in the research study
• Attention to detail and to ensure accuracy of work
• Organizational skills and ability to set priorities to meet project and task deadlines
• Ability to learn quickly and adapt to changing priorities

Responsibilities

• Arranging participant payment and parking passes for participants (payment from primary investigator accounts)
• Co-ordination of “Consent to Contact” database
• Collect blood (venipuncture) urine and swab samples
• Assist with study co-ordination
• Assist in preparation and maintenance of Clinical Research Files (CRFs)
• Filing and maintenance of study records in storage room
• Monitoring of study equipment (e.g. cold storage) and ensure study equipment is in keeping with regulatory standards
• Photocopying and arranging printing of study materials
• Works under clear direction and defined guideline to assist in administrative duties associated with patient recruitment
• May assist in conducting telephone or clinical recruitment interviews to collect study participant data
• May assist in scheduling patient meetings and/or the administration of various tests related to the research project.
• Prepares detailed notes of all interactions with participant and transfers data to appropriate system
• Follows instruction to maintain documentation records and study‑related hardware/equipment for the study and may be required to assist in transcribing interview notes
• Compiles processes and enters data into electronic databases with accuracy and attention to detail.
• Validates that the correct information is entered and follows up to obtain missing or outstanding information and/or to resolve discrepancies in the information
• Organization of journal club research meeting and educational seminars – room bookings liaise with speakers room set‑up
• Assist with event planning
• Assist with Grand Rounds and Clinical Rounds preparation
• Maintenance and preparation of academic and Common CVs – all faculty
• Reporting to SJHH Research Administration on faculty productivity (required bi‑annually)
• Managing/ updating faculty academic websites including SJHH McMaster and ResearchGate profiles
• Helping with formatting and submission of manuscripts including use of reference software and conducting literature searches for manuscripts and grants
• Review and copyedit manuscripts and grants maintaining and circulating current list of grants and available funding and assistance with grant submission
• Assisting with student placements (SJHH Learner Office; Volunteer Services; Security; Department of Psychiatry)
• Monitoring Research Area for compliance with SJHH Standards
• St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people

We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values. We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]). At St. Joe’s Hamilton, we believe in nurturing new talent, providing an inclusive and supportive work environment with meaningful growth opportunities, and exciting benefits and rewards. Whether you're passionate about providing compassionate care or eager to gain new skills, there’s a place here for you to grow, learn, and succeed! Dignity. Respect. Service. Justice. Responsibility. Enquiry.