Admin Support 7 - Cleghorn

SJH St. Joseph's Healthcare Hamilton; Hamilton; Presencial; CAD 40 000 - 43 000; Tempo parcial

Resumo da oferta

St. Joseph’s Health System (SJHS) Hamilton is seeking a part-time clerical/receptionist to support the registration, scheduling and operational functions of the Cleghorn Early Intervention Clinic.

You will handle calls, register clients, book appointments and relay messages to ensure smooth patient flow. The ideal candidate holds a Grade 12 diploma (or equivalent) with a one-year administrative certificate and at least one year of health-care experience.

Qualificações

• Grade 12 diploma or equivalent and a minimum of a one-year college business/administrative certificate required
• Minimum of one year experience working in a mental health setting preferably in an outpatient setting
• Medical terminology certificate
• Basic skill level in MS Word Excel and PowerPoint required
• Basic skill level spelling required
• Basic skill level typing required
• Clerical testing may be required as part of the selection process
• Proven proficiency with internal systems (ie. Dovetale) required
• Maintain excellent interpersonal relationships while handling multiple tasks
• Experience working with youth and families from diverse backgrounds preferred
• Excellent organizational and problem-solving skills required
• Ability for self-initiative and independence of action required

Responsabilidades

• Handles telephone calls and unscheduled visits ensuring appropriate action according to the nature of the situation initiating referrals and relaying messages as required
• Registers clients and schedules client appointments confirming canceling and rescheduling appointments as needed
• Assisting with the management of health records
• Provides administrative support by typing routine correspondence distributing mail faxing photocopying and administrative filing
• Tracks petty cash for the office
• Ensures orderliness of waiting area and clinical charting/supply room
• Assists in development of new administrative procedures in clinic as required
• Prepares inpatient admission packages
• Data entry as required
• All other duties as assigned

Conhecimentos

Interpersonal skills

Organizational skills

Problem-solving

Initiative

Typing

Formação académica

Grade 12 diploma or equivalent

Administrative certificate (1-year)

Medical terminology certificate

Ferramentas

MS Word

MS Excel

PowerPoint

Dovetale

Descrição da oferta de emprego

Position Details

Job Number: JR02494 Department: Cleghorn Program Hamilton This position may be scheduled at any of the following sites: West 5th Campus (Hamilton Mountain) Job Type: Temporary (Fixed Term), Part time Contract Duration: (If applicable) 17 months Number of Positions: 1 Union: CUPE Local 786 Hourly Rate (Min / Max): $28.89 - $31.4 Schedule Work Days: Monday to Friday Time of Day: Days Shift: Hours - 6 Shift Start: (If applicable) AM 09:00 Reason for Posting: Posting is for a role with an existing vacancy Application Dates Opening Date: 2026-10-20 Closing Date: 2026-10-27

Job Description

Position Summary: This position provides clerical and reception support to the registration scheduling and operational functions of the Cleghorn Early Intervention Clinic.

Qualifications

• Grade 12 diploma or equivalent and a minimum of a one-year college business/administrative certificate required
• Minimum of one year experience working in a mental health setting preferably in an outpatient setting
• Medical terminology certificate
• Basic skill level in MS Word Excel and PowerPoint required
• Basic skill level spelling required
• Basic skill level typing required
• Clerical testing may be required as part of the selection process
• Proven proficiency with internal systems (ie. Dovetale) required
• Maintain excellent interpersonal relationships while handling multiple tasks
• Experience working with youth and families from diverse backgrounds prefered
• Excellent organizational and problem-solving skills required
• Ability for self-initiative and independence of action required.
• Excellent work performance and attendance record is essential.

Responsibilities

• Handles telephone calls and unscheduled visits ensuring appropriate action according to the nature of the situation initiating referrals and relaying messages as required
• Registers clients and schedules client appointments confirming canceling and rescheduling appointments as needed
• Assisting with the management of health records
• Provides administrative support by typing routine correspondence distributing mail faxing photocopying and administrative filing
• Tracks petty cash for the office
• Ensures orderliness of waiting area and clinical charting/supply room
• Assists in development of new administrative procedures in clinic as required
• Prepares inpatient admission packages
• Data entry as required
• All other duties as assigned

Equal Opportunity and Inclusion

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people.

We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process ([e-mail]).

Company Culture

At St. Joe’s Hamilton, we believe in nurturing new talent, providing an inclusive and supportive work environment with meaningful growth opportunities, and exciting benefits and rewards.

Whether you're passionate about providing compassionate care or eager to gain new skills, there’s a place here for you to grow, learn, and succeed!

Dignity. Respect. Service. Justice. Responsibility. Enquiry.