Rental Coordinator

Liftow-Limited; London; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Day shift 7:30am-4:30pm, Mon-Fri

3 weeks vacation

100% employer-paid benefits

RRSP contribution up to 4%

Technical training

Career advancement

Job summary

Liftow is seeking a Rental Coordinator in London, Ontario to manage end-to-end rental processes and support the service team as needed. The role supports preparing rental agreements, credit checks, and billing, with office-based responsibilities in a busy branch environment.

Great candidates will have a high school diploma and 1–2 years of administrative experience, strong MS Excel skills, and excellent communication.

Qualifications

• High school completion or equivalent; 1–2 years administrative office experience.
• Proficiency in MS Excel and strong verbal/written communication.
• Ability to manage multiple tasks and work under pressure.

Responsibilities

• Manage the rental process from beginning to end for the branch.
• Prepare rental agreements for customers.
• Process pre-approvals and credit checks.
• Arrange for work orders as required.
• Process the monthly rental billings.
• Process the billing for hourly rentals.
• Shipping of rental trucks.

Skills

Excellent verbal communications skills

Planning and organizing

MS Excel

Multitasking under pressure

Customer service orientation

Record keeping

Written and oral communication

Cooperative relationships

Education

High school diploma or equivalent

Tools

MS Excel

Job description

403 Neptune Crescent, London, ON N6M 1A2, Canada

Job Description

Posted Tuesday, August 18, 2026 at 4:00 AM

Founded in 1960, Liftow is North America's largest Toyota forklift dealership. As Toyota is the world's leading forklift brand, our mission at Liftow is to provide exceptional material handling equipment, products, training, and customer service to our clients. With a deep commitment to our core values, Liftow proudly operates full-service branches across Ontario, Quebec, New Brunswick, Nova Scotia, Newfoundland and Labrador, and Prince Edward Island.

Liftow Offers

• Competitive salary
• Day shift schedule, Monday to Friday 7:30am-4:30pm
• 3 weeks of vacation
• 100% employer-paid group benefits
• Employer RRSP contribution of up to 4%
• Comprehensive and ongoing technical training
• Real opportunities for career advancement

Position Summary

The Rental Coordinator position is primarily responsible for managing the rental process and may provide assistance to the service department depending on branch needs.

This position description is intended to capture the core responsibilities specific job tasks may vary slightly from branch to branch based on the organization structure and business needs of the area.

Specific Accountabilities

• Manage the rental process from beginning to end for the branch
• Prepare rental agreements for customers
• Process pre-approvals and credit checks
• Arrange for Work orders as required
• Process the monthly rental billings
• Process the billing for hourly rentals
• Shipping of rental trucks

Qualifications

High school completion or equivalent education proficiency and/or 1-2 years' experience in an administrative office position.

Competencies and Skills

• Excellent verbal communications skills
• Proven planning and organizing skills
• Proficient with MS Excel
• Ability to handle multiple tasks, process large volumes, work well under pressure
• Customer service oriented and a team player
• Maintain accurate records
• Well-developed communication skills both written and oral
• Establish cooperative-working relationships with those contacted in the course of work.

Working Conditions

The Rental Coordinator mainly works in an office setting, with periods of extended sitting and use of a computer.

AI Use in Our Hiring Process

As part of our recruitment process, we may use artificial intelligence (AI) tools to help review applications or support parts of the screening process.

All stages of the hiring process are subject to human review, oversight, and final approval. While AI-supported tools may assist in certain steps, they do not replace or determine human decision-making.

Privacy Policy

We also take privacy seriously. Any personal information collected during the hiring process is handled responsibly and in accordance with applicable privacy laws.

Equal Opportunity Employer

Liftow is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds including minorities and those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

403 Neptune Crescent, London, ON N6M 1A2, Canada