Remote Executive Assistant - Project Support

Placements24; Kimberley; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work flexibility

Health insurance

Home office stipend

Online learning access

Collaborative remote culture

Job summary

Placements24 is seeking a highly organized Remote Executive Assistant to support project management and executive functions from a remote location. You will manage calendars, prepare documentation, and facilitate communications across distributed teams.

The role requires proactive, independent work with strong digital-tool proficiency (Zoom, Teams, Asana, Trello) and a focus on maintaining efficient executive workflows.

Qualifications

• Proven experience as an Executive Assistant or Project Coordinator with strong remote-work focus.
• Exceptional organizational and multitasking abilities in a distributed team setting.
• Excellent written and verbal communication for remote collaboration.

Responsibilities

• Manage complex virtual calendars and schedule across time zones.
• Prepare and organize project documentation, reports, and presentations.
• Facilitate virtual team communication and track project progress.

Skills

Executive Assistant

Project Coordinator

Remote work

Tools

Zoom

Microsoft Teams

Asana

Trello

Job description

About the Role

Our client is seeking a highly skilled and motivated Remote Executive Assistant to provide comprehensive support for project management and executive functions. This role is essential for ensuring that project timelines are met, communication flows effectively across distributed teams, and executive priorities are managed seamlessly, all from a remote location. The ideal candidate will be exceptionally organized, proactive, and proficient in leveraging digital tools to maintain efficiency and support the strategic goals of senior leadership and project teams.

Key Responsibilities

• Manage complex virtual calendars, schedule meetings, and coordinate project-related appointments across time zones.
• Prepare, edit, and organize project documentation, reports, and presentations using digital tools.
• Facilitate virtual team communication and assist in tracking project progress and deliverables.
• Handle confidential executive and project information with the utmost discretion.
• Coordinate virtual travel arrangements and logistics for remote team members.
• Act as a primary point of contact for stakeholders, managing inquiries and information flow efficiently.

Requirements

• Proven experience as an Executive Assistant or Project Coordinator, with a strong emphasis on remote work.
• Exceptional proficiency with virtual collaboration tools (e.g., Zoom, Microsoft Teams, Asana, Trello) and cloud-based office suites.
• Outstanding organizational, time management, and multitasking capabilities.
• Excellent written and verbal communication skills for remote professional interaction.
• Ability to work proactively, anticipate needs, and manage tasks independently with minimal supervision.

Benefits

• Competitive salary and remote work flexibility.
• Comprehensive health, dental, and vision insurance.
• Allowance for home office equipment and internet.
• Professional development opportunities and access to online learning platforms.
• A dynamic and collaborative remote work culture focused on innovation.