Remote Administrative Assistant - Executive Support

Placements24; Kimberley; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Home office stipend

Technology support

Health and wellness benefits

Professional development opportunities

Job summary

Placements24 is seeking an experienced Remote Administrative Assistant to provide executive-level support to senior leaders in a fully remote capacity. You will manage calendars, coordinate virtual meetings, prepare critical documents, and act as a primary contact, ensuring discretion and efficiency in a home-based office.

The role requires extensive experience supporting C-level executives, proficiency with MS Office and calendar management tools, and excellent written and verbal communication.

Qualifications

• Extensive experience supporting C-level executives in a remote setup.
• Proficient with remote collaboration platforms.
• Strong organization and multitasking abilities.

Responsibilities

• Manage complex executive calendars across time zones.
• Screen and respond to communications for executives as appropriate.
• Prepare and edit confidential reports and presentations.
• Coordinate virtual meetings and document outcomes.
• Research and prepare summaries for executive review.
• Act as liaison with internal and external stakeholders with discretion.

Skills

Executive support to C-level

Remote work tools

Calendar management

MS Office suite

Communication

Tools

Calendar software

Video conferencing tools

Job description

About the Role

Our client is seeking a highly experienced and proactive Remote Administrative Assistant to provide executive-level support to their senior leadership team. This fully remote role demands exceptional organizational prowess, discretion, and the ability to manage complex schedules and communications from a home-based office. You will be instrumental in ensuring the efficiency and effectiveness of executives by managing their calendars, coordinating virtual meetings, preparing critical documents, and acting as a primary point of contact. This is a significant opportunity for a seasoned administrative professional to leverage their skills in a flexible, remote environment, contributing directly to the success of leaders within a forward-thinking organization.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Screen and prioritize incoming communications (emails, calls) for assigned executives, responding on their behalf when appropriate.
• Prepare, proofread, and edit confidential reports, presentations, and other critical documents.
• Coordinate and facilitate virtual meetings, including setting up technology, managing agendas, and documenting outcomes.
• Conduct research, gather information, and prepare summaries for executive review.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.

Requirements

• Extensive experience as an Administrative Assistant or Executive Assistant supporting C-level executives.
• Demonstrated expertise in remote work tools and virtual collaboration platforms.
• Exceptional organizational skills, meticulous attention to detail, and ability to multitask effectively.
• Superior written and verbal communication skills, with a professional and polished demeanor.
• High degree of discretion, integrity, and problem-solving capabilities.
• Proficiency in MS Office Suite and calendar management software is essential.

Benefits

• Competitive salary reflecting executive support experience.
• Fully remote work arrangement with flexibility.
• Home office stipend and technology support.
• Comprehensive health and wellness benefits.
• Opportunities for professional development and networking in a remote setting.