Relief Medical Secretary - General Surgery

NHS National Services Scotland; Saskatoon; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established healthcare provider is seeking a skilled Medical Secretary to join their dynamic team. In this pivotal role, you will provide essential administrative support to consultants, ensuring smooth operations within the General Surgery, Vascular, and Breast departments. Your expertise in medical secretarial duties will be crucial in managing patient pathways and maintaining confidentiality. This position offers a unique opportunity to contribute to a diverse and inclusive workforce while supporting a vital healthcare system. If you are proactive, resourceful, and possess excellent communication skills, this role could be your next rewarding career step.

Benefits

Flexible Working Hours

Training and Development Opportunities

Supportive Work Environment

Pension Scheme

Qualifications

• Experience in providing secretarial support in a healthcare setting.
• Strong understanding of NHS policies and procedures.

Responsibilities

• Provide comprehensive secretarial and administrative services to consultants.
• Coordinate patient pathways and manage scheduling effectively.

Skills

Medical Secretarial Support

Excellent Communication Skills

Confidentiality

Initiative and Resourcefulness

Knowledge of NHS Policies

Education

Relevant Administrative Qualification

Tools

Microsoft Office Suite

NHS Systems

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is Monday-Friday.

Hours Per Week: 37 (Job share at 18.5 hours would be considered)

Department: General Surgery, Vascular and Breast

To provide a comprehensive secretarial and administrative service to a Consultant(s) and their team(s). To act as a focal point for the provision of help and advice to staff members, patients and professionals in relation to service enquiries and co-ordinate the patient’s pathway. The role is extremely specialised and diverse in providing medical secretarial support for the provision of inpatient and outpatient clinical care to patients. The post holder is required to use a great deal of initiative and resource whilst exercising a high degree of confidentiality, diplomacy and tact. A sound understanding of Board/Departmental policies and procedures is necessary together with excellent communication skills to ensure that the required information is passed on accurately and timeously. The post holder is responsible for prioritising and scheduling their own workload to ensure compliance with NHS Greater Glasgow and Clyde, and Scottish Government targets. The post holder is required to assist in organising and prioritising the Consultant(s) administrative workload to aid effective forward planning e.g. notification of cancelled/reduced clinical sessions due to annual leave/study leave; thereby ensuring efficient use of resources. The post holder must be aware of their level of responsibility and actions and as such take ownership of their post. The post holder must ensure that they undertake all statutory/mandatory training and in conjunction with the Line Manager, develop their training as required by their own objectives and those of the service.

Informal contact: Shirley Greig, Admin Manager, 0141 451 5982 / 07856895025, [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

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