Regular Full-time Administrative Assistant II

Pembina Hills School Division; Calgary; On-site; CAD 36,000 - 48,000; Full time

Job summary

Vista Virtual School in Calgary is seeking a Regular Full-time Administrative Assistant II to join the campus team. The role focuses on on-site registration processing within a fast-paced educational setting, supporting students, parents and staff.

The successful candidate will handle registrations and projects, maintain confidentiality, and communicate clearly across campus. 37.5 hours per week; start date ASAP.

Qualifications

• Self-motivated and efficient
• Superior organizational skills
• Excellent public relations and communication skills
• Creative problem solver
• Excellent writing skills – able to draft correspondence, take minutes, etc.
• Ability to manage multiple tasks and establish priorities
• Intermediate computer skills with Word processing, databases, and PowerPoint
• Ability to maintain confidentiality
• Able to work independently and provide team support
• Attention to detail with accuracy
• Adaptable to a high-energy, changing-priority environment
• High School diploma or equivalent
• Post-secondary training in office administration is an asset

Responsibilities

• Processing registrations and related projects
• Communicating with students, parents and staff
• Working in a fast-paced educational setting and meeting deadlines

Skills

Self-motivation

Organizational skills

Public relations

Writing skills

Multitasking

Confidentiality

Independent work

Team support

Attention to detail

Adaptability

Education

High School diploma

Office administration training

Tools

Word processing

Database

PowerPoint

Job description

Position Description

Vista Virtual School | VVS requires a Regular Full-time Administrative Assistant II at the Calgary campus. Using a multi-modal approach with both print and online delivery, Vista Virtual School has a history of providing quality distance education to students of Alberta in Grades 1-12. Visit the school website: http://www.vvschool.ca/ for more information. This position is a registration processing role on campus. The successful candidate must be willing to work in a fast-paced and ever-changing environment. Duties include processing registrations, projects, communicating with students, parents and staff. The position will be 37.5 hours per week. Duties are to commence as soon as possible.

Qualifications

• Self-motivated and efficient
• Superior organizational skills
• Possess excellent public relations and communication skills
• Creative problem solver
• Excellent writing skills – able to draft correspondence, take minutes, etc.
• Ability to manage multiple tasks and establish priorities
• Intermediate computer skills required with excellent word processing, database, and PowerPoint skills
• Able to exercise a high degree of confidentiality
• Able to work independently and provide team support
• Handle detail with a high degree of accuracy
• Ability to work in a high energy setting with changing priorities
• High School diploma or equivalent
• Post-secondary training in office administration is an asset

PLEASE NOTE

• Your resume should include a list ofreferences with permission for Pembina Hills School Division to contact any or all references.
• OriginalCriminal Record Check including Vulnerable Sector (dated within one year) must be provided prior to employment.
• OriginalIntervention Record Check (dated within one year) – issued by Child & Family Services Authoritymust be provided prior to employment.
• Verification of Education and relative experience is required.

There are inherent risks in the work employees do throughout Pembina Hills School Division (PHSD). All staff are to be prepared to satisfactorily manage the inherent risks encountered in their work. PHSD staff are responsible for advising their Supervisors of unknown risks encountered relating directly to their work. Staff are expected to cooperate in ensuring workplace health and safety in a caring and respectful educational setting.

This competition will remain open until a suitable candidate is found.