Registration/Switchboard Clerk (LMH) #2026-213

Wellington Health Care Alliance (WHCA); Mount Forest; On-site; CAD 41,000 - 42,000; Part time

Job summary

North Wellington Health Care’s Louise Marshall Hospital seeks a part-time Registration/Switchboard Clerk in a fast-paced health-care setting. You will manage incoming calls, register patients, and coordinate with departments while upholding privacy and confidentiality.

The role requires accuracy with patient records, strong communication skills, and the ability to balance multiple duties in a supportive hospital environment.

Qualifications

• Graduate Medical Office Program preferred
• Medical terminology certificate required – current experience may be considered
• Expert Meditech Registration knowledge
• Previous Switchboard/Admitting/Registration experience in a healthcare setting
• MS Office (Word & Excel) and hospital information systems experience
• Privacy legislation and hospital confidentiality knowledge
• Experience organizing patient information with high accuracy
• Excellent verbal and written communication skills
• Ability to work at fast pace, independently and prioritize to meet deadlines
• Police Vulnerable Sector Check required
• Pre-Employment Health Assessment required

Responsibilities

• Act as main communication centre answering calls and redirecting to departments
• Follow registration standards for visit types and register patients accurately
• Understand downtime procedures for systems
• Maintain professional contacts with patients and staff
• Maintain confidentiality per Privacy Act and hospital policies
• Additional duties: file sorting, chart creation, organizing patient information

Skills

Verbal communication

Written communication

Typing 40 wpm

Leadership

Organization

Prioritize to meet deadlines

Education

Graduate Medical Office Program

Medical terminology certificate

Police Vulnerable Sector Check

Pre-Employment Health Assessment

Tools

MS Office (Word, Excel)

Meditech Registration

Hospital information systems

Job description

September 22, 2026

NORTH WELLINGTON HEALTH CARE

LOUISE MARSHALL HOSPITAL

POSTING #2026-213

REGISTRATION/SWITCHBOARD CLERK (REGULAR PART TIME)

A regular part time Registration/Switchboard Clerk position is available at the Louise Marshall Hospital, site of North Wellington Health Care.

This position is unionized with the OPSEU – Local 226

QUALIFICATIONS

• Graduate Medical Office Program preferred
• Medical terminology Certificate required – current related experience may be considered (must complete medical terminology certificate)
• Expert Meditech Registration knowledge
• Previous Switchboard/Admitting/Registration experience in a healthcare setting
• Good working knowledge of MS Office (especially Word and Excel) and experience with other software applications, particularly hospital information systems
• Compliance with Privacy Legislation and Hospital Confidentiality requirements
• Experience organizing patient health information with high degree of accuracy
• Excellent verbal and written communication skills
• Ability to deal effectively with the public, physicians and other healthcare professionals, in a polite, pleasant and professional manner
• Ability to work at a fast pace, independently and maintain strong organizational skills and ability to prioritize to meet deadlines
• Current knowledge of basic Accounts Receivable functions
• Demonstrated leadership skills and ability to work collaboratively
• Must be able to type 40 words per minute

Note: Candidates will be tested for qualifications described above.

REGISTRATION/SWITCHBOARD RESPONSIBILITIES

• Act as main communication centre answering incoming calls and redirecting to appropriate departments, overhead pages and emergency codes. Manage situations involving power outages, phone issues and paging system outages, pagers, etc.
• Using the hospital information system follows the registration standards for each visit type and ensures accurate registration of patients with current valid information for each visit
• Responsible for understanding downtime procedures for phone system, hospital information system, paging, and any other electronic systems maintained by the department
• Manage contacts in a professional manner understanding the patient is first and foremost
• Confidentiality of all information is a requirement of employment as well as compliance with the Privacy Act, hospital and departmental policies and procedures including compliance with the Pledge of Confidentiality which requires staff to maintain confidentiality even after employment ceases
• Other duties as assigned: Including but not limited to file sorting, chart creation, organizing of patient information

ADDITIONAL QUALIFICATIONS

• Satisfactory performance and attendance required
• Satisfactory Reference Checks required prior to start date
• Must provide a Police Vulnerable Sector Check
• Must complete a Pre-Employment Health Assessment prior to being hired

HOURS OF WORK

• As per department, must be available to work Monday through Sunday, days and evenings
• As per Collective Agreement

SALARY

$29.54 - $30.46 per hour

North Wellington Health Care strives to create a respectful, accessible and inclusive work environment. Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities.

North Wellington Health Care is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.