Registration/Switchboard Clerk (LMH) #2026-213

whca; Mount Forest; On-site; CAD 40,000 - 43,000; Part time

Job summary

North Wellington Health Care in Mount Forest, Ontario, seeks a part-time Registration/Switchboard Clerk for Louise Marshall Hospital. The role supports front desk operations, handles calls, registrations, and paging, and maintains patient information with confidentiality and accuracy.

Applicants should have medical terminology training, Meditech experience, proficiency in MS Office, and strong communication skills.

Qualifications

• Graduate Medical Office Program preferred.
• Medical terminology certificate required.
• Expert Meditech Registration knowledge.
• Experience with hospital information systems.
• Strong MS Office skills (Word/Excel).
• Privacy compliance and confidentiality knowledge.
• Ability to handle patient information accurately.
• Excellent verbal and written communication.
• Able to work in a fast-paced environment with priorities.
• Typing speed 40 words per minute.

Responsibilities

• Act as main communication centre answering incoming calls and redirecting to appropriate departments, overhead pages and emergency codes.
• Register patients accurately following hospital standards in the information system.
• Understand downtime procedures for phone and hospital information systems.
• Maintain confidentiality and ensure patient information is handled properly.
• Other duties as assigned, including file sorting, chart creation, and organizing patient information.

Skills

Verbal and written communication

Typing speed 40 wpm

Strong organizational skills

Independence in fast-paced environment

Leadership skills

Education

Medical terminology certificate

Graduate Medical Office Program

Tools

Meditech Registration

MS Office (Word, Excel)

Job description

September 22, 2026

NORTH WELLINGTON HEALTH CARE

LOUISE MARSHALL HOSPITAL

POSTING #2026-213

REGISTRATION/SWITCHBOARD CLERK

(REGULAR PART TIME)

A regular part time Registration/Switchboard Clerk position is available at the Louise Marshall Hospital, site of North Wellington Health Care.

This position is unionized with the OPSEU – Local 226

QUALIFICATIONS:

• Graduate Medical Office Program preferred
• Medical terminology Certificate required – current related experience may be considered (must complete medical terminology certificate)
• Expert Meditech Registration knowledge
• Previous Switchboard/Admitting/Registration experience in a healthcare setting
• Good working knowledge of MS Office (especially Word and Excel) and experience with other software applications, particularly hospital information systems
• Compliance with Privacy Legislation and Hospital Confidentiality requirements
• Experience organizing patient health information with high degree of accuracy
• Excellent verbal and written communication skills
• Ability to deal effectively with the public, physicians and other healthcare professionals, in a polite, pleasant and professional manner
• Ability to work at a fast pace, independently and maintain strong organizational skills and ability to prioritize to meet deadlines
• Current knowledge of basic Accounts Receivable functions
• Demonstrated leadership skills and ability to work collaboratively
• Must be able to type 40 words per minute

Note: Candidates will be tested for qualifications described above.

REGISTRATION/SWITCHBOARD RESPONSIBILITIES:

• Act as main communication centre answering incoming calls and redirecting to appropriate departments, overhead pages and emergency codes. Manage situations involving power outages, phone issues and paging system outages, pagers, etc.
• Using the hospital information system follows the registration standards for each visit type and ensures accurate registration of patients with current valid information for each visit
• Responsible for understanding downtime procedures for phone system, hospital information system, paging, and any other electronic systems maintained by the department
• Manage contacts in a professional manner understanding the patient is first and foremost
• Confidentiality of all information is a requirement of employment as well as compliance with the Privacy Act, hospital and departmental policies and procedures including compliance with the Pledge of Confidentiality which requires staff to maintain confidentiality even after employment ceases
• Other duties as assigned: Including but not limited to file sorting, chart creation, organizing of patient information

ADDITIONAL QUALIFICATIONS:

• Satisfactory performance and attendance required
• Satisfactory Reference Checks required prior to start date
• Must provide a Police Vulnerable Sector Check
• Must complete a Pre-Employment Health Assessment prior to being hired

HOURS OF WORK:

• As per department, must be available to work Monday through Sunday, days and evenings
• As per Collective Agreement

SALARY: $29.54 - $30.46 per hour

North Wellington Health Care strives to create a respectful, accessible and inclusive work environment. Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities.

North Wellington Health Care is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.