Recurring Relief: Administrative Assistant

University of Regina; Regina; On-site; CAD 43,000 - 58,000; Part time

Job summary

The University of Regina invites applications for Recurring Relief: Administrative Assistant in the Faculty of Nursing. This role focuses on administrative, financial, and interpersonal support to keep operations running smoothly.

The position requires Grade 12 with a business course and at least three years of related experience; equivalencies may be considered. Work is within regular office hours with potential for variable hours in a term position.

Qualifications

• Grade 12 supplemented by the successful completion of a recognized business course.
• Minimum of three years’ experience in an administrative position with duties directly related to those specified.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Provide a wide range of administrative, financial, and office support duties in the Faculty of Nursing.
• Support purchasing: budgets, quotes, vendors, and reconciliation as needed.

Skills

Admin experience

Organizational skills

Communication skills

Education

Grade 12 + business course

Tools

MS Office 365

Teams

SharePoint

Banner

Caspur reports

DCU scheduling

FAST

Zoom

Job description

Recurring Relief: Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Details

Posting Summary Competition Number 20260154A/S Position Title Recurring Relief: Administrative Assistant Faculty/Department Faculty of Nursing Unit Nursing Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you an organized problem-solver who loves keeping things running smoothly? Join the Faculty of Nursing as a Recurring Relief Administrative Assistant and put your administrative, financial, and interpersonal skills to work!

What You’ll Do:

This position provides a wide range of administrative, financial, and office support duties in the Faculty of Nursing.

Why Join Us? At the University of Regina, we’re more than just a campus - we’re a community! Join our team and enjoy:

• Meaningful Impact: Your work directly contributes to creating a better environment for students, faculty, and staff.
• Professional Growth: We support your development, offering opportunities for advancement and learning.
• Work-Life Balance: We value your well-being and know your personal life is most important!
• Dynamic and Inclusive Workplace: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
• Innovation Culture: We encourage fresh ideas and innovative thinking.
• Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements

What You’ll Bring to this Position:

• Grade 12 supplemented by the successful completion of a recognized business course.
• Minimum of three years’ experience in an administrative position with duties directly related to those specified.
• An equivalent combination of education and experience may be considered.

Skills That Will Ensure Your Success in the Role:

• Working knowledge of the University of Regina’s academic policies, procedures and processes; preference given to experience with financial services and human resources.
• Familiar with nursing academic programs and university policies.
• Excellent organizational skills including a proven ability to work effectively with minimal supervision, prioritize work and accomplish tasks correctly and on time.
• Exceptional written and oral communication skills in order to effectively communicate with a diverse group of faculty, staff, students, program partners and the community.
• Demonstrated knowledge of appropriate methods to handle confidential and sensitive information, such as financial records or employee documents.
• Exceptional interpersonal skills and an ability to develop and maintain effective collegial working relationships.
• Proficiency in the use of a range of software including: MS Office 365 (Word, Excel, Access and PowerPoint), Teams, and SharePoint is an asset.
• Demonstrated knowledge of a variety of complex database and information systems including Banner, Caspur reports, DCU scheduling, FAST , Zoom is an asset.
• Experience with purchasing: budgets, quotes, vendors, and reconciliation is essential.
• Attention to detail for accurate data entry, proofreading documents, and maintaining records
• Experience in event management and online booking payment systems.

Physical Demands Pay Grade CUPE Phase 5 Salary Range $30.95 - $41.79 per hour Status Term Work Hours

• Regular office hours Monday-Friday from 8-15-4:30 pm
• Scheduled hours can fluctuate and may range from 0-35 hours/week
• Must be able to work on short notice
• Work outside regular hours and some travel may be required (although infrequently).

Duration (if Term/Temporary) 1 year term (with the possibility of extension or becoming permanent) Full-Time/Part-Time Recurring Relief Preference Posting No Preference Target Posting Not Targeted Additional Information Contact Information Job Open Date 09/09/2026 Job Close Date 09/15/2026 Open Until Filled

Safety Statement The University is committed to maintaining a safe and healthy workplace and strengthening a culture of safety across the campus community. All employees share responsibility for contributing to a safe working environment.

Diversity Statement The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code, 2018.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Required

Required Documents

• Resume/Curriculum Vitae
• Cover Letter

Optional Documents