Recruitment Coordinator — Global Hiring & Ops (Toronto, On-site)

Kindredventures; Toronto; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

On-site role in downtown Toronto

Job summary

Mecka AI is seeking a Recruitment Coordinator to own the moment-by-moment candidate experience and build the systems behind it. This on-site role in downtown Toronto supports global hiring, scheduling, offers, and req operations, leveraging Ashby and AI tools to streamline workflows.

You will coordinate across time zones, set up processes, and ensure accurate records in the ATS. Strong communication and ownership are essential to succeed in this fast-moving startup.

Qualifications

• 3+ years of recruiting coordination or similar experience in a fast-growing, fast-moving tech startup.
• Hyper-organized, but you roll with the punches when plans change.
• Know your way around an ATS (Ashby is a big plus), use AI tools daily and have built automations that save time.
• Sharp written and verbal communication. You live for the details.
• Courage and ownership. You raise problems early and see things through.

Responsibilities

• Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.
• Build while we grow: Set up the processes and automations our recruiting runs on.
• Pull offers together: Prepare offer letters and send them out.
• Support global hiring: Coordinate hiring in every country we're growing in.
• Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.

Tools

Ashby

Job description

Mecka AI is seeking a Recruitment Coordinator to own the moment-by-moment candidate experience and build the systems behind it. This on-site role in downtown Toronto supports global hiring, scheduling, offers, and req operations, leveraging Ashby and AI tools to streamline workflows.

You will coordinate across time zones, set up processes, and ensure accurate records in the ATS. Strong communication and ownership are essential to succeed in this fast-moving startup.