Recruitment Coordinator

Mecka AI; Richmond Hill; On-site; CAD 70,000 - 80,000; Full time

Job summary

Mecka AI is seeking a Recruitment Coordinator to own the scheduling, req ops and offers that keep our hiring moving across the globe. Reporting to the Director of Talent Acquisition, you’ll work hands-on with Slack, Ashby and automation tools to build scalable processes.

This on-site role is in downtown Toronto, four days a week, with opportunities to improve candidate experiences and ensure timely offers. You’ll coordinate across time zones, maintain accurate records, and support rapid growth

Qualifications

• 3+ years in recruiting coordination or similar in a fast-moving tech startup.
• Hyper-organized and adaptable to changing plans.
• Experience with Ashby or another ATS; familiarity with automation.
• Strong written and verbal communication with attention to detail.
• Courage and ownership; raise issues early and see things through.

Responsibilities

• Own scheduling across candidates, interviewers and leaders in multiple time zones.
• Build recruiting processes and automations as we grow.
• Pull offers together; prepare and send offer letters.
• Support global hiring across countries we’re expanding into.
• Own req ops; maintain accurate postings and candidate records in Ashby.

Skills

Interview scheduling

ATS (Ashby)

Automation tools

Written and verbal communication

Ownership & problem solving

Tools

Ashby ATS

Slack

Job description

About Mecka AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

About the role

Every great hire at Mecka runs through a hundred small moments: an interview that lands on the right calendars, a last-minute change handled smoothly, an offer that goes out clean and on time. We're looking for a Recruitment Coordinator to own those moments and build the systems behind them.

Reporting to our Director of Talent Acquisition, you'll support global hiring across scheduling, req ops, offers and whatever else keeps the team moving. Priorities shift, calendars change and you'll own seeing things through. You're hands-on with Slack, Ashby or another ATS, AI tools and automations, and ready to build processes as we go. This is an on-site role in downtown Toronto, at least 4 days a week.

What you'll do

• Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.
• Build while we grow: Set up the processes and automations our recruiting runs on.
• Pull offers together: Prepare offer letters and send them out.
• Support global hiring: Coordinate hiring in every country we’re growing in.
• Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.

What you'll need

• 3+ years of recruiting coordination or similar experience within a fast-growing, fast-moving tech startup.
• Hyper-organized, but you roll with the punches when plans change.
• You know your way around an ATS (Ashby is a big plus), use AI tools every day and have built automations that save you and your team time.
• Sharp written and verbal communication. You live for the details.
• Courage and ownership. You raise problems early and see things through.

This posting is for an existing vacancy (a newly created role).

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.

We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.

Compensation Range: CA$70K - CA$80K