Recruitment Coordinator Toronto GTA · San Francisco →

Mecka; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Mecka AI in Toronto is seeking a Recruitment Coordinator to own scheduling, req ops, offers, and onboarding support across global teams. This on-site role requires hands-on experience with Ashby or similar ATS, AI tools and automations to keep recruitment moving.

Reporting to the Director of Talent Acquisition, you\'ll manage calendars across time zones, build scalable processes, and ensure accurate candidate records.

Qualifications

• 3+ years of recruiting coordination or similar experience within a fast-growing tech startup.
• Hyper-organized and adaptable to changing plans.
• Experience with ATS platforms (Ashby a plus) and using AI tools to automate tasks.
• Strong written and verbal communication with great attention to detail.
• Courage and ownership; raise problems early and see things through.

Responsibilities

• Own scheduling: coordinate interviews across candidates, interviewers and leaders in multiple time zones and handle changes or cancellations.
• Build and optimize recruitment processes and automations as we scale.
• Pull offers together: prepare offer letters and send them out.
• Support global hiring: coordinate hires in every country we operate in.
• Own req ops: keep jobs, postings and candidate records accurate in Ashby.

Skills

Scheduling

Ashby ATS

AI tools

Automation

Written communication

Verbal communication

Ownership

Organization

Tools

Ashby ATS

Job description

About Mecka AI

Mecka AI is building the data infrastructure layer for robotics and embodied AI.
We design and operate global systems for data capture, data labeling, and hardware-enabled workflows used by leading AI labs and robotics companies to train and validate humanoid and embodied AI systems.
We work closely with frontier robotics teams to bridge real-world data, simulation, learning-based systems, and deployed hardware.

About the role

Every great hire at Mecka runs through a hundred small moments: an interview that lands on the right calendars, a last-minute change handled smoothly, an offer that goes out clean and on time. We're looking for a Recruitment Coordinator to own those moments and build the systems behind them.

Reporting to our Director of Talent Acquisition, you'll support global hiring across scheduling, req ops, offers and whatever else keeps the team moving. Priorities shift, calendars change and you'll own seeing things through. You're hands-on with Slack, Ashby or another ATS, AI tools and automations, and ready to build processes as we go. This is an on-site role in downtown Toronto, at least 4 days a week.

What you'll do

• Own scheduling: Schedule interviews across candidates, interviewers and leaders in every time zone, and handle last-minute changes or cancellations with ease.

• Build while we grow: Set up the processes and automations our recruiting runs on.

• Pull offers together: Prepare offer letters and send them out.

• Support global hiring: Coordinate hiring in every country we're growing in.

• Own req ops: Keep jobs, postings and candidate records accurate in Ashby so everyone knows where hiring stands.

What you'll need

• 3+ years of recruiting coordination or similar experience within a fast-growing, fast-moving tech startup.

• Hyper-organized, but you roll with the punches when plans change.

• You know your way around an ATS (Ashby is a big plus), use AI tools every day and have built automations that save you and your team time.

• Sharp written and verbal communication. You live for the details.

• Courage and ownership. You raise problems early and see things through.

This posting is for an existing vacancy (a newly created role).

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, we will partner with you to meet your needs.

We may use AI-assisted tools to help evaluate applications against the requirements of this role. These tools support our recruiting team in identifying qualified candidates but do not replace human judgment or limit which applications may be reviewed or considered.