Recruitment Coordinator

International SOS; Canada; On-site; CAD 42,000 - 62,000; Full time

Job summary

Aspire Lifestyles in Ontario, Canada is seeking a Recruitment Coordinator to support the recruitment team and New Hire processes. You will work with the Recruitment Manager to maintain postings, source and review resumes, schedule interviews, and manage background checks for Canadian and U.S. candidates.

The role emphasizes confidentiality, strong organizational skills, and customer-focused communication to ensure timely and compliant hiring across multiple sites and home-based initiatives.

Qualifications

• Previous recruitment experience required.
• Bachelor’s degree preferred.
• English communication skills required.
• Strong PC skills including Microsoft Office suite.

Responsibilities

• Maintain position postings and recruitment metrics.
• Source and review resumes; coordinate interviews.
• Prepare offer letters and background checks.
• Communicate with candidates via email and phone.
• Conduct and assess skills tests as needed.
• Complete Home Office Validations for new employees.
• Administer and review background checks.
• Track recruitment metrics and report findings.
• Follow company policies and procedures.
• Perform ad hoc recruiting administrative duties.

Skills

Microsoft Office

Communication

Organization

Time management

Confidentiality

Customer service

Attention to detail

Multi-tasking

Education

Bachelor's degree preferred

Job description

Must be located in Ontario, Canada

Description:

The Recruitment Coordinator will support the recruitment team and New Hire Recruitment processes. The successful candidate will work in tandem with the Recruitment Manager and Recruiters to support various recruiting efforts across a wide variety of areas such as, but not limited to: maintaining all job postings, reporting, sourcing and reviewing resumes, tracking candidates, reviewing assessments, creating offer letters, and reviewing/ tracking background check results for both Canadian and U.S. candidates.

Key Responsibilities:

• Responsible for assisting with all aspects of call center recruiting, as well as support staff recruitment across all sites and home-based hiring initiatives
• Maintain position postings
• Source and review resumes for all positions
• Coordinate scheduling of interviews
• Communicate with potential candidate via email and phone
• Conduct and assess Skills Tests
• Complete Home Office Validations for new employees
• Administrative tasks related to offer paperwork
• Administering and reviewing background checks
• Track work efforts and recruitment metrics as required
• Assists in preparing basic ad hoc and regular reports for the Recruitment team and internal clients
• Understand and act in accordance will all company policies and expectations
• Perform a variety of other ad hoc recruiting related administrative duties as required

Knowledge, Skills & Competencies

• Strong PC skills required including Microsoft office suite of programs
• Able to communicate effectively
• Excellent organization, and time management skills
• Ability to prioritize tasks to meet multiple deadlines in an ever-changing environment
• Ability to approach work with the highest level of confidentiality
• Exceptional customer service skills
• Strong attention to detail
• Ability to multi-task and meet fast paced deadlines

Work Experience & Qualifications

• Previous Recruitment experience required
• Bachelor’s degree preferred
• Ability to communicate in English (verbally and written) in a polished and professional manner is required.

Work Environment & Physical Requirements

• Must have a dedicated, quiet, and private workspace free from distractions.
• Ability to sit and remain at a desk for extended periods (up to 8 hours per day) while operating a computer and telephone headset.
• Reliable high-speed uninterrupted internet connection meeting minimum company standards.
• Ability to use hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Clear, polished and professional verbal & written communication and active listening skills to effectively interact with clients and team members.
• May occasionally require walking, standing, or light lifting (up to 10 pounds) of equipment such as a laptop or office supplies.

Aspire Lifestyles is committed to ensuring accessibility for all persons with a disability and to providing excellence in serving all customers including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.