Recruiting Coordinator

Scotlynn Group; Vittoria; On-site; CAD 42,000 - 45,000; Full time

Benefits offered by this job

Competitive benefits

Gym access

Corporate chef providing healthy meals

Volunteer program

Paid Time Off

Employee Assistance Plan

Job summary

Scotlynn Group in Vittoria, Ontario is seeking a Recruiting Coordinator to conduct work history checks, verify records for commercial driver applicants, and support onboarding with Driver Recruiters. They will also schedule driver road tests and orientation, ensuring records meet regulatory standards.

This full-time role requires strong communication, attention to detail, and solid data-entry skills. Office hours are 8am–5pm, Monday to Friday, with a collaborative, team-focused environment.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in record-keeping.
• Good time management and organizational abilities.
• Ability to learn and apply MTO/DOT regulations in practice.

Responsibilities

• Coordinate work history checks and verify records for driver applicants.
• Onboard drivers with Driver Recruiters to ensure timely hiring.
• Schedule driver road tests and orientation sessions.
• Maintain driver records in compliance with regulatory standards.
• Collaborate with Fleet Managers and Dispatch to place suitable drivers.

Skills

Communication skills

Attention to detail

Time management

Organization

Tools

Microsoft Office

Job description

With the continued growth in the industry, Scotlynn is currently hiring a Recruiting Coordinator at our office in Vittoria, ON. This role is for a highly organized individual with great communication skills.

ABOUT US

Scotlynn is a multinational produce grower and transportation provider specializing in time‑sensitive refrigerated products. Every aspect of our operation reflects our commitment to doing things better, from our attention to detail and open communication to our state‑of‑the‑art equipment and comprehensive practices. Developing our people is central to our identity, and we create meaningful opportunities for team members to expand their skills, take on new challenges, and grow their careers. We are a people‑first environment with a strong focus on health and wellness. Our programs are designed to keep employees healthy, energized, and supported, reinforcing our commitment to a workplace where people can truly thrive.

WHAT WE OFFER

• Competitive Benefits Plan and Employee and Family Assistance Plan
• $41,600 – $45,000 starting salary, based on experience
• Full gym access with personal trainer
• Corporate chef providing healthy meal options
• Opportunities to strengthen local communities through “Community Volunteer Program” initiatives
• Rewarding, collaborative and lively workplace culture
• Paid Time Off

THE ROLE

The Recruiting Coordinator is responsible for conducting work history checks, obtain, and confirm records and qualifications of commercial driver applicants in compliance with industry regulations. The Recruiting Coordinator will work alongside Driver Recruiters to onboard drivers in a timely manner. They will also schedule driver road tests and orientation.

This role could also known as Onboarding Coordinator, HR Assistant, Recruiting Administrator.

Successful Scotlynn Candidates Have:

• Excellent communication skills; both written and verbal
• Strong attention to detail, time management, and organization skills
• Strong ability to effectively and efficiently record information in a database
• Knowledge MTO and DOT regulations is an asset
• Excellent computer skills; knowledge of Microsoft Office applications

Work experience in customer-facing roles from the following industries is welcomed and appreciated: hospitality, banking, transportation, telecommunications.

HOW YOU’LL SUCCEED WITH SCOTLYNN

• Communicate with drivers to obtain and provide information regarding driving records, driving qualifications, and work history
• Collaborate with Driver Recruiters, Fleet Managers and Dispatch to onboard suitable drivers in a timely manner
• Ensure driver records in accordance with Ministry of Transportation Ontario (MTO) and Department of Transportation (DOT)
• Conduct work history checks to verify accuracy, work ethic, and skill of driver applicants
• Schedule driver road test evaluations for applicants and the road test evaluator
• Collect and update all relevant equipment documentation on a shared folder and track in Excel

YOUR COMMITMENT

• This is a full-time, permanent role
• Work in office from 8am – 5pm, Monday – Friday

Additional Information

Scotlynn is an equal opportunity employer and will seek to accommodate the needs of individuals with disabilities in a manner that most respects their dignity. Accommodations are available on request for candidates taking part in all aspects of the selection process. For any questions or accommodation requests, please reach out to our onboarding team at [e-mail] or 1-800-263-9117 ext 2535. All candidates are encouraged to apply.