Records Support Assistant

Altis; Toronto; On-site; CAD 38,000 - 52,000; Full time

Job summary

Altis in Toronto is seeking a detail-oriented Temporary Records Support Assistant to support the People & Culture department with physical records management and file organization. This hands-on role also offers potential support to Finance, Procurement, and Facilities, ensuring records are properly maintained and accessible.

You will identify destruction-eligible records, prepare files for long-term storage, and label materials according to standards while maintaining confidentiality and

Qualifications

• Education or training in archives, records management, information management, or a related field is preferred.
• Previous experience in records management, document control, archiving, filing, or a similar administrative environment is an asset.
• Familiarity with records retention schedules, destruction eligibility, file classification, and archival practices.
• Strong attention to detail and organizational skills, particularly when sorting, labelling, and maintaining physical records.
• Ability to work independently with minimal supervision while following established procedures.
• Professionalism, reliability, and sound judgment when handling confidential and sensitive information.
• Ability to regularly lift and move boxes weighing approximately 15–20 lbs and perform physically active tasks.

Responsibilities

• Review physical records and storage boxes, primarily supporting People & Culture, to identify documents eligible for destruction in accordance with approved retention schedules and organizational procedures.
• Organize, sort, and prepare People & Culture files currently stored in file room for long-term storage.
• Classify and assign files to the appropriate record series, ensuring materials are accurately organized and documented.
• Label boxes and physical records according to established records management standards to support future retrieval, retention, and accessibility.
• Follow established documentation and regulatory requirements while handling confidential employee and corporate records with discretion.
• Provide additional records organization and administrative support to Finance, Procurement, and Facilities as required.

Skills

Strong attention to detail

Organizational skills

Independent work

Discretion with confidential info

Professionalism

Physical lifting of boxes

Education

Education in archives/records management

Job description

Records Support Assistant

Location: Toronto, Ontario

Work Arrangement: Fully On-site, 5 days per week

Job Type: Temporary Contract, Full-Time

About the Opportunity

We’re seeking a detail-oriented and dependable Temporary Records Support Assistant to support the People & Culture department with physical records management and file organization. This role will also provide potential support to Finance, Procurement, and Facilities, helping ensure organizational records are properly maintained, stored, and managed in accordance with established retention schedules and procedures.

This is a hands‑on opportunity for someone who enjoys structured, organized work and takes pride in accuracy and confidentiality. Youll play an important role in identifying records eligible for destruction, preparing files for long‑term storage, and ensuring documentation is properly labelled and accessible when needed.

Whats in it for You

• Gain practical experience in records management, archival processes, and document control.
• Work across multiple corporate departments, including People & Culture, Finance, Procurement, and Facilities.
• Develop exposure to records retention schedules, file classification, and information management practices.
• Contribute to an organized and efficient records management environment.

Your Responsibilities

• You’ll review physical records and storage boxes, primarily supporting People & Culture, to identify documents eligible for destruction in accordance with approved retention schedules and organizational procedures.
• You’ll organize, sort, and prepare People & Culture files currently stored in file room for long‑term storage.
• You’ll classify and assign files to the appropriate record series, ensuring materials are accurately organized and documented.
• You’ll label boxes and physical records according to established records management standards to support future retrieval, retention, and accessibility.
• You’ll follow established documentation and regulatory requirements while handling confidential employee and corporate records with discretion.
• You’ll provide additional records organization and administrative support to Finance, Procurement, and Facilities as required.

Skills and Qualifications

• Education or training in archives, records management, information management, or a related field is preferred.
• Previous experience in records management, document control, archiving, filing, or a similar administrative environment is an asset.
• Familiarity with records retention schedules, destruction eligibility, file classification, and archival practices.
• Strong attention to detail and organizational skills, particularly when sorting, labelling, and maintaining physical records.
• Ability to work independently with minimal supervision while following established procedures.
• Professionalism, reliability, and sound judgment when handling confidential and sensitive information.
• Ability to regularly lift and move boxes weighing approximately 1520 lbs and perform physically active tasks involving frequent standing, walking, and file handling.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI‑assisted tools to help review applications.