Records Management Coordinator

Brunel; Ontario; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading company in the pharmaceutical industry is hiring a Records Management Coordinator to manage compliance with records policies and oversee lifecycle management. You will collaborate across departments, ensure proper handling of litigation holds, and support departmental stewards in maintaining accurate records. This role provides a clear pathway for those looking to grow within the field.

Qualifications

• Requires certification in good standing with CHIMA.
• Strong understanding of privacy and confidentiality standards.
• Advanced computer skills, especially with Microsoft Office Suite.

Responsibilities

• Coordinate quarterly records clean-up activities.
• Ensure compliance with global records management policies.
• Manage indexing and description of archived documents.

Skills

Communication

Teamwork

Attention to Detail

Education

Graduate of Health Information Management

Tools

Microsoft Office Suite

SharePoint

Job description

This range is provided by Brunel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$60,000.00/yr

Direct message the job poster from Brunel

Business Development Consultant, Brunel | Pharmaceuticals | Medical Devices | Food & Beverage

Toronto, ON

Introduction

We are hiring a Records Management Coordinator for our client, Eli Lilly, based in Toronto, Ontario. Reporting to the General Counsel & Corporate Secretary, the Records Management Coordinator is responsible for coordinating and overseeing the implementation of Lilly Canada's Global Records and Information Management (RIM) Program. This role ensures compliance with global policies, manages records lifecycle activities, and supports departmental stewards and archivists in maintaining accurate and secure records.

Responsibilities

Secondary Principal RIM Steward Duties:

• Promote awareness and ensure compliance with Lilly’s Global Records Management policies and procedures.
• Coordinate quarterly records clean-up activities, including logistics, communication, and reporting.
• Collaborate on project-specific archiving across various departments.
• Complete annual self-assessment for compliance and assist in implementing electronic records management processes.
• Liaise with Global RIM staff regarding updates to retention schedules and procedures.
• Ensure proper handling of records under litigation holds in collaboration with legal counsel.
• Assist in audit activities and ensure departmental RIM stewards are trained and assigned.
• Maintain and update the Canada Records Retention SharePoint site or equivalent collaboration space.
• Coordinate with external clinical study sites on document retention and disposition.

Third-Party Storage – Records Archivist Responsibilities:

• Manage Iron Mountain account, ensuring accurate user access and up-to-date information.
• Oversee the indexing and description of archived documents, collaborating with department owners.
• Coordinate the annual destruction process in line with retention schedules.
• Assist in updating and organizing archived box information and compliance documentation.
• Prepare and submit monthly invoice-related files and participate in audits as required.

Administrative Duties:

• Pull reports from internal repositories such as Veeva QualityDocs.
• Respond to Freedom of Information and Access to Information requests.
• Manage external filings related to corporate records and registrations.
• Undertake additional projects or tasks as assigned.

Requirements

• Graduate of an approved course for Health Information Management (either university or college) and current certification in good standing with CHIMA or a college or university graduate with a certificate in Records and Information Management
• Strong understanding of professional standards with respect to privacy and confidentiality, security of client information, and client records management
• Ability to listen effectively and communicate both verbally and in writing in a clear and concise way to a diverse range of stakeholder groups
• Thorough understanding of related legislation (e.g., Consent & Capacity Act, Personal Health Information Protection Act, Freedom of Knowledge & Information Act, etc.)
• Advanced computer skills and the ability to use a variety of software programs in the Microsoft Office Suite (Outlook, Word, Excel, Power Point, Sharepoint/Teams, Visio)
• Good teamwork, communication and interpersonal skills

What We Offer

Why apply through Brunel? Finding the next step in your career can be a fulltime job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with on-boarding. We’ll get you going while you get on with the job.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Management

• Industries

  Pharmaceutical Manufacturing

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