Records & Data Coordinator — Admin & Digitization

Ricoh USA, Inc.; Vancouver; On-site; CAD 29,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plan

Tuition assistance

Paid vacation

Paid holidays

Job summary

Ricoh Canada is seeking a records management professional to support information governance initiatives across on-site and off-site storage. The role handles file preparation, data entry, and vendor coordination in a fast-paced professional services environment.

Ideal candidates bring 2–3 years of records management experience, excellent communication, and strong typing skills. The position is contract or temporary with opportunities to contribute to digitizing efforts and workflow improvements.

Qualifications

• 2-3 years information governance/records management experience.
• Professional services firm experience
• Prior records management in a B2B environment
• Contract or Temporary position
• Excellent communication and interpersonal skills
• Strong typing and data entry skills
• Ability to work independently with minimal supervision
• Team player with strong interpersonal skills
• Proficiency with Microsoft Office and Records Management/Imaging software

Responsibilities

• Prepare files and boxes for storage; up to 50 lbs.
• Liaise with off-site vendor
• Enter and update data into the records management system
• Perform file searches
• Manage requests by email/phone inquiries
• Validate and reconcile vendor work-orders and invoices
• Assist with special projects and related duties
• Manage circulation of files on-site and off-site
• Support digitizing efforts
• Support electronic filing and workflows

Skills

Information governance

Legal industry experience

Professional services firm experience

Communication skills

Typing / data entry

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Ricoh Canada is seeking a records management professional to support information governance initiatives across on-site and off-site storage. The role handles file preparation, data entry, and vendor coordination in a fast-paced professional services environment.

Ideal candidates bring 2–3 years of records management experience, excellent communication, and strong typing skills. The position is contract or temporary with opportunities to contribute to digitizing efforts and workflow improvements.