Document Specialist Associate

Ricoh USA, Inc.; Toronto; On-site; CAD 25,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, life, and disability

Retirement plan including companymatch

Tuition assistance

Paid vacation and holidays

Ongoing personal and professional dev

Job summary

Ricoh Canada in Toronto is seeking a Document Specialist Associate to produce customer projects by prepping digital files for print production and digital output. You will inspect work, meet deadlines, and aim for the lowest production cost and labor effort while maintaining quality.

The role requires high attention to detail, ability to work in a team, and effective communication to ensure client specifications are met.

Qualifications

• High school diploma or equivalent required.
• 1-3 years related experience in copy/print/scan production environment preferred.
• Previous experience working in a team environment required.

Responsibilities

• Achieves customer satisfaction by prepping, scanning, inspecting, compiling, and assembling projects accurately in a timely manner.
• Prepares digital files for print production with attention to detail, efficiency and labor effort.
• High proficiency in scanning, indexing and preparing final digital output to clients
• Meets deadlines by working at a quick and steady pace while maintaining quality/error free work.
• Maintains optimal machine performance by correcting simple machine problems and reporting equipment issues.

Skills

Adobe & MS Office

Interpret specs

Team collaboration

Scheduling flexibility

Repetitive tasks

Physical stamina

Education

High school diploma or equivalent

Tools

Copy/Print equipment

Scanner operation

Job description

Job Description

The Document Specialist Associate will produce customer’s projects according to company standards of quality and output by preparing digital files for print production and/or digital output to customer, copying, assembling, binding, prepping, scanning and indexing digital documents. They are also responsible for inspecting their own and other team member’s work to ensure that projects are completed to client job specification while meeting deadlines at the lowest possible production cost and labor effort.

Job Description

The Document Specialist Associate will produce customer’s projects according to company standards of quality and output by preparing digital files for print production and/or digital output to customer, copying, assembling, binding, prepping, scanning and indexing digital documents. They are also responsible for inspecting their own and other team member’s work to ensure that projects are completed to client job specification while meeting deadlines at the lowest possible production cost and labor effort.

Duties & Responsibilities

• Achieves customer satisfaction by consistently prepping, scanning, inspecting, compiling, and assembling projects accurately in a timely manner.


• Prepares digital files for print production with attention to detail, efficiency and labor effort.


• High proficiency in scanning, indexing and preparing final digital output to clients


• Meets deadlines by working at a quick and steady pace while maintaining quality/error free work.


• Achieves Time Productive statistics by meeting standards established by the facility.


• Meets company production standards by achieving the Impressions per Hour (IPH) rate in accordance with standards established.


• Maintains optimal machine performance by correcting simple machine problems (clearing jams, refilling toner, replacing machine oil, etc.) and having a working knowledge of machine codes to report in the event of equipment failure.


• Completes all paperwork in a timely, accurate and legible manner by reading and writing in English.


• Troubleshoots problems by communicating effectively and promptly to manager.


• Prevents errors by maintaining a safe, clean and orderly work environment


• Other duties as required by Manager

Qualifications

• High school diploma or equivalent


• 1-3 years related experience in copy/print/scan production environment


• Previous experience working in a team environment required

Skills

• Intermediate computer skills including Adobe and Microsoft Office Suite


• Ability to interpret and execute written and/or verbal job specifications


• Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.


• Must be able to adapt to changing situations and be flexible with regards to scheduling.


• Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards.


• Evident physical effort is required to move objects up to 40 lbs.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Select the medical, dental, life, and disability insurance coverage that fits your needs.


• Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.


• Augment your education with team member tuition assistance programs.


• Enjoy paid vacation time and paid holidays annually.


• Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

JOB INFO

Job Identification : 8712

Job Category : Service Delivery

Posting Date : 2026-10-14T17:21:10+00:00

Job Schedule : Full time

Locations : Toronto, ON, Canada

Salary Range : $18-19

Driving requirements : Non-driver

Sign-on Bonus : No