Receptionist - Renal Clerical

Kingston General Hospital Inc.; Kingston; On-site; CAD 37,000 - 41,000; Full time

Job summary

Kingston General Hospital is seeking a Receptionist for the Renal Clerical Program. This temporary full-time role, approx 3 months, supports frontline patient access and clerical operations across day shifts 0800-1600.

Responsibilities include scheduling appointments, preparing patient charts, transcribing dictation, answering calls, booking meetings, and maintaining files and supplies. The position requires a 2-year Office Administration - Medical Diploma, healthcare clerical experience, and

Qualifications

• 2-year Office Administration - Medical Diploma or equivalent combination of education and/or experience.
• Two years clerical experience in a healthcare environment.
• Proficiency with Windows based spreadsheet applications (Excel Level 1) and Windows based word processing (Word Level 2).
• Keyboarding speed of 40 wpm on test.
• Demonstrated written and verbal communication skills with good grammar, and spelling.
• Strong organizational skills with ability to work under pressure and meet deadlines.
• Excellent interpersonal skills and ability to communicate courteously and tactfully.
• Proven ability to attend work regularly.
• Satisfactory criminal reference check and vulnerable sector search required.

Responsibilities

• Performs scheduling and clerical duties to support the operation of the Renal Program, including scheduling of appointments, preparation of patient charts, and transcription of dictation.
• Performs reception duties such as answering the telephone, making appointments, receiving messages, and referring inquiries of a routine and confidential nature.
• Arranges meetings, interviews, and appointments and notifies participants accordingly. Books space and audio-visual equipment for classes and committee meetings.
• Prepares payroll sheets for signature as required. Prepares and processes hospital and billing requisitions. Orders and maintains inventory of stationery and other supplies.

Skills

Clerical experience in healthcare

Typing 40 wpm

Excel and Word proficiency

Strong communication

Organizational skills

Criminal background check

Education

Office Administration - Medical Diploma or equivalent

Job description

Career Opportunities: Receptionist - Renal Clerical (104719)

Hours of Work: Temporary Full-Time Position; (approximately 3 Months)

Day Shifts: 0800-1600

Pay Band: Band-C $27.15 - $30.08

Union: CUPE

Location: Kingston General Hospital

Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

DESCRIPTION:

With minimal supervision, the Receptionist for the Renal Clerical Program performs reception and clerical duties. Within this role the employee is accountable for contributing to the delivery of the Kingston Health Science Centre strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

DUTIES INCLUDE:

• Performs scheduling and clerical duties to support the operation of the Renal Program, including scheduling of appointments, preparation of patient charts, and transcription of dictation. Compiles types and photocopies correspondence, memoranda, notices, reports statistics, agendas and minutes. Maintains files, data, records and reports. Opens, reads and distributes department mail and responds to inquiries.
• Performs reception duties such as answering the telephone, making appointments, receiving messages, and referring inquiries of a routine and confidential nature.
• Arranges meetings, interviews, and appointments and notifies participants accordingly. Books space and audio-visual equipment as required as required for classes and committee meetings.
• Prepares payroll sheets for signature as required. Prepares and processes hospital and billing requisitions. Orders and maintains inventory of stationery and other supplies as necessary.

BASIC QUALIFICATIONS:

• 2-year Office Administration - Medical Diploma or equivalent combination of education and/or experience.
• Two years clerical experience in a healthcare environment.
• Demonstrated proficiency with Windows based spreadsheet applicants (Excel Level 1) and Windows based word processing applications is essential (Word Level 2).
• Keyboarding speed of 40 wpm on test.
• Demonstrated ability with above average written and verbal communication skills, including good grammar, composition and spelling.
• Evidence of strong organizational skill with the ability to work under pressure and meet deadlines is essential.
• Must have excellent interpersonal skills with demonstrated ability to communicate effectively, courteously and tactfully with all types of people.
• Proven ability to attend work regularly.
• Satisfactory criminal reference check and vulnerable sector search required

PHYSICAL REQUIREMENTS:

The applicant must meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSCis committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.

We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.