Receptionist / Online Sales Rep

Capilano Group; District of North Vancouver; On-site; CAD 26,000 - 29,000; Part time

Benefits offered by this job

Free beverages on shift

Discounts at Trading Post Gift Store

Discounts at Stanley’s Bar & Grill

Discounts at Cliffhouse/Loggers' Grill

Guest passes

Referral bonuses

Staff Transit Subsidy

Employee assistance program

Job summary

Capilano Group in North Vancouver is hiring a Reception & Online Sales Representative to support our busy office and guest services. You will be the first point of contact by phone or email, greet visitors, and help with online reservations and inquiries.

You’ll manage files, deliveries, group bookings, and coordinate with Sales & Marketing. The role requires a High School diploma, 1–2 years of admin experience, strong communication, and proficiency in MS Office.

Qualifications

• High School diploma required.
• 1–2 years of work experience answering incoming calls and performing admin work.
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task in a fast-paced, open office environment.
• Proficiency in MS Office (Outlook, Excel, Word, etc.) and experience with office equipment.
• Knowledge of ticketing & POS systems is an asset.
• Authorized to work in Canada is required.

Responsibilities

• Greet and assist office visitors in a professional manner.
• Answer and direct phone calls.
• Respond to and fulfill guest inquiries.
• Assist guests with online reservations.
• Assist with and respond to group bookings and inquiries.
• Communicate effectively with all departments daily.
• Manage boardroom booking requests.
• Order office & kitchen supplies.
• Ensure the general office area is clean and organized.
• Assist with organizing and tracking lost & found items.
• Assist the Sales & Marketing team with tasks, as needed.
• Comply with CSBP policies and procedures.

Skills

Communication skills

Time management

Attention to detail

Organization

MS Office proficiency

Education

High School diploma

Tools

MS Office

Ticketing systems

Job description

Work in a West Coast rainforest! Surround yourself with ancient trees, bridges, canyons, critters, and an incredible, fun-loving team who work together to build an amazing and authentic experience for guests from around the world! At Capilano Suspension Bridge Park, we pride ourselves at delivering a truly unique guest experience unlike any other, inspired by our natural setting. We share our passion about history, the wonder of nature and yummy eats & treats with over 1,000,000 annual guests!

Are you passionate about creating amazing experiences for guests?

Do you enjoy inspiring and motivating a team?

Is this the experience you’re looking for? If so, read on to find out more about the role

What You’ll Do

The Reception & Online Sales Representative will provide administrative support to ensure efficient operation of the office. In addition to being a first point of contact for our guests via phone or email, you will also be responsible for managing files, overseeing deliveries, and performing other general office duties.

• Greet and assist office visitors in a professional manner,
• Answer and direct phone calls,
• Respond to and fulfill guest inquiries,
• Assist guests with online reservations,
• Assist with and respond to group bookings and inquiries,
• Communicate effectively with all departments daily,
• Manage boardroom booking requests,
• Order office & kitchen supplies,
• Ensure the general office area is clean and organized,
• Assist with organizing and tracking lost & found items,
• Assist the Sales & Marketing team with tasks, as needed,
• Comply with CSBP policies and procedures.

What You’ll Get

• Complimentary coffee, tea, hot chocolate and soda while on shift, when using your reusable cup
• 30% discount off regular-priced merchandise at The Trading Post Gift Store
• 30% discount at Stanley's Bar & Grill and Prospect Point Café
• 30% discount on food items in The Cliffhouse Restaurant, Loggers' Grill, Beary Waffle, and The Cabin (does not apply to alcohol)
• Guest passes for friends & family
• Referral bonuses
• Staff Transit Subsidy (30% for part-time members, 50% for full-time members)
• Employment & Family Assistance Program, offering five free online counselling sessions per topic for our staff

Job Qualifications

• High School diploma required,
• 1-2 years of work experience answering incoming calls and performing admin work,
• Excellent written and verbal communication skills,
• Excellent time management skills and ability to prioritize work,
• Attention to detail and problem-solving skills,
• Strong organizational skills with the ability to multi-task in a fast-paced, open office environment,
• Proficiency in MS Office (Outlook, Excel, Word, etc.) and experience with office equipment,
• Knowledge of ticketing & POS systems is an asset,
• Authorized to work in Canada is required.

Considerations

Must be available for a variety of shifts, including evenings, weekends, and statutory holidays, to support our business needs. This position will involve extended periods of sitting, and will require the ability to work in an open office environment with numerous distractions. Successful candidates will also be expected to follow specific dress code/uniform requirements.

Wage range is $19-$21/hour, depending on experience, and this role is a part-time, casual contract.

The Capilano Group comprises of retail, hospitality and tourism-based businesses anchored by Capilano Suspension Bridge Park in North Vancouver. The Capilano Group’s portfolio includes Moraine Lake Lodge, Moraine Lake Trading and Cathedral Mountain Lodge in the Canadian Rockies, Stanley Park Pavilion, Stanley’s Park Bar & Grill and Prospect Point Café and Gift Shop in Stanley Park, Vancouver and Capilano Suspension Bridge Park, Capilano Trading Post in North Vancouver.