Receptionist - Office Assistant

Academy of Leadership Sciences Switzerland; Surrey; On-site; CAD 40,000 - 48,000; Full time

Job summary

TLA Online is seeking an Office Assistant - Receptionist to provide front-desk support and essential administrative tasks at our Surrey location. You will handle data entry, manage inquiries from parents, students and the public, and support teachers with clerical duties in a collaborative school environment.

Ideal candidates have office experience and familiarity with home education, with duties including event planning, mailings and filing. A first aid qualification is beneficial.

Qualifications

• Office experience and familiarity with home education.
• Experience with data entry and records management.
• Ability to respond to inquiries in a timely and courteous manner.

Responsibilities

• Provide reception, administrative and clerical support at #103-17688 66 Ave, Surrey, BC.
• Enter data into databases and spreadsheets; enter data in MyEdBC as directed.
• responds to inquiries from parents, students and general public within 24 hours; greet visitors and deliver messages.
• Maintain first aid qualification and assist during emergencies.
• Provide clerical support for teachers, including mailing and photocopying.
• Assist with office functions, planning events and filing (electronic and physical).

Skills

Data entry

Communication

Organization

Customer service

Tools

MyEdBC

MS Office

Job description

Duties

Office Assistant - Receptionist

Role

Provide reception, administrative and clerical support at #103-17688 66 Ave, Surrey, BC.

Data entry

Enters data into databases and spreadsheets

Enters data into MyEdBC as directed by the student records manager

Enters and reviews data in learning management system

Reception

• Responds to inquiries from parents, students and general public face to face, via telephone and email within 24 hours.
• Maintains first aid qualification and assist the school administrative team during emergency/medical situations;
• Meets and greet parents, students and visitors and answers their questions
• Delivers messages to teachers and other staff
• Greets all who walk through TLA doors with courtesy and endeavours to help them in any way

Teacher interaction

Provides clerical support for all teachers, including but not limited to:

• Mailing and photocopying
• Updating student lists
• Collecting and collating data

Parent and student interaction

Provides parents and students with accurate and timely information

Responds to telephone, e-mail and face to face inquiries and questions

Office Functions

• Placing orders
• Arranging payments and registrations for events and activities
• Planning for conventions, ceremonies, staff training and special events
• Proof reading of mail outs and report cards
• Filing - electronic and physical
• Attends staff meetings and retreats as scheduled on the annual calendar and any additional meetings as required
• Assists vice principals with all clerical needs
• Assistance with library and resources as needed

Exercising judgment

Informs the office manager and vice principals of problems or conflicts as necessary

Evaluates personal progress in consultation with the office manager and vice principals

Working relationships

Reports to the Office Manager

Minimum Qualifications

Collaborates with other office staff as required.

Office experience and a familiarity with home education.

TLA Online is a K-12 Independent Provincial Online Learning School. We are a community of Christian staff and educators.