Receptionist - Office Assistant

Traditional Learning Academy Online; Surrey; On-site; CAD 32,000 - 42,000; Full time

Job summary

Traditional Learning Academy Online in Surrey, BC seeks an Office Assistant - Receptionist to provide reception, administrative and clerical support at #103-17688 66 Ave. The role involves data entry, greeting parents and students, and assisting teachers with clerical tasks.

You will handle inquiries within 24 hours, manage office functions, file and support events and staff. Prior office experience and familiarity with home education are helpful.

Qualifications

• Office experience.
• Familiarity with home education.

Responsibilities

• Enters data into databases and spreadsheets.
• Responds to inquiries from parents, students and the general public within 24 hours.
• Greets parents, students and visitors and answers questions.
• Provides clerical support for teachers, including mailing and photocopying.
• Performs other office duties including ordering and event planning.
• Attends staff meetings and collaborates with office staff.

Skills

Data entry

Reception duties

Clerical tasks

Customer service

Tools

MyEdBC

Learning management system

Spreadsheets

Job description

Office Assistant - Receptionist

Role

Provide reception, administrative and clerical support at #103-17688 66 Ave, Surrey, BC.

Duties

Data entry

Enters data into databases and spreadsheets

Enters data into MyEdBC as directed by the student records manager

Enters and reviews data in learning management system

Reception

• Responds to inquiries from parents, students and general public face to face, via telephone and email within 24 hours.
• Maintains first aid qualification and assist the school administrative team during emergency/medical situations;
• Meets and greet parents, students and visitors and answers their questions
• Delivers messages to teachers and other staff
• Greets all who walk through TLA doors with courtesy and endeavours to help them in any way

Teacher interaction

Provides clerical support for all teachers, including but not limited to:

Mailing and photocopying

Updating student lists

Collecting and collating data

Parent and student interaction

Provides parents and students with accurate and timely information
Responds to telephone, e-mail and face to face inquiries and questions

Office functions

Performs other office duties as required including:

Placing orders

Arranging payments and registrations for events and activities

Planning for conventions, ceremonies, staff training and special events

Proof reading of mail outs and report cards

Filing - electronic and physical

Attends staff meetings and retreats as scheduled on the annual calendar and any additional meetings as required

Assists vice principals with all clerical needs

Assistance with library and resources as needed

Exercising judgment

Informs the office manager and vice principals of problems or conflicts as necessary
Evaluates personal progress in consultation with the office manager and vice principals

Working relationships

Reports to the Office Manager
Collaborates with other office staff as required.

Minimum qualifications

Office experience and a familiarity with home education.

TLA Online is a K-12 Independent Provincial Online Learning School. We are a community of Christian staff and educators.