Receptionist

Quantum Management Services Ltd.; Toronto; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Bonus

Benefits

Generous vacation

Job summary

Quantum Management Services Ltd. in downtown Toronto is seeking a polished Receptionist to be the first point of contact for clients and guests, delivering a warm, professional experience in a highly visible front-of-house role.

This permanent, on-site opportunity requires 1+ year of experience in a high-touch setting, strong organizational skills, and a service mindset. You will support meeting-room coordination and general office operations while representing a sophisticated corporate

Qualifications

• 1+ years of experience in a high-touch client-facing environment.
• Polished, warm and confident communication style.
• Service mindset with enjoyment of interacting with people.
• Strong organizational skills and attention to detail.
• Professional judgment when interacting with clients and executives.
• Ability to anticipate needs and take initiative.
• Experience in a corporate environment is a plus.

Responsibilities

• Welcome clients, visitors and guests with a warm, polished, professional experience.
• Answer and direct incoming calls and respond to general inquiries.
• Coordinate meeting room bookings and ensure rooms are prepared and presentation-ready.
• Anticipate meeting and guest needs, including catering and room setup.
• Maintain the reception area and shared spaces to a high standard.
• Order and maintain office and kitchen supplies.
• Support day-to-day operations and assist with special projects as needed.

Skills

Client-facing

Communication

Organizational skills

Professional demeanor

Job description

Position: Receptionist
Location: Downtown Toronto - Steps from Union Station
Salary: $50,000-$55,000 + bonus, strong benefits and generous vacation
Job Type: Permanent
Schedule: Monday to Friday, on-site
Posting Type: Open Vacancy

About the Opportunity

Are you polished, personable and passionate about creating an exceptional experience for clients and guests?

We are looking for a Receptionist to join an established organization in downtown Toronto. This is a highly visible, front-of-house position where you will be the first point of contact for clients, guests and senior professionals, helping create a welcoming, polished and professional experience from the moment someone walks through the door.

This opportunity is particularly well suited to someone who thrives in a high-touch, client-facing environment. Your experience could come from luxury hospitality, an upscale spa or wellness environment, premium retail, private clubs or another service-focused setting where professionalism and exceptional client experience are a priority.

You are naturally warm, polished and engaging, with a strong instinct for anticipating the needs of others. You take pride in the small details, enjoy interacting with people and are looking for an opportunity to bring your service experience into a sophisticated corporate environment.

What You'll Do

• Welcome clients, visitors and guests and provide a consistently warm, polished and professional experience
• Answer and direct incoming calls and respond to general inquiries
• Coordinate meeting room bookings and ensure rooms are prepared and presentation-ready
• Anticipate meeting and guest needs, including catering, refreshments and room set-up
• Maintain the reception area and shared office spaces to a high standard
• Order and maintain office and kitchen supplies
• Work closely with colleagues to support the smooth day-to-day operation of the office
• Provide general administrative support and assist with special projects as needed

What We're Looking For

• 1+ years of experience in a high-touch client-facing environment, such as luxury hospitality, upscale spa or wellness, premium retail, private clubs or another service-focused setting
• A polished, warm and confident communication style
• A genuine service mindset and enjoyment of interacting with people
• Strong organizational skills and exceptional attention to detail
• Professional judgment and confidence interacting with clients, executives and senior professionals
• Ability to anticipate needs, take initiative and stay one step ahead
• Experience within a professional or corporate environment is an asset, but not required

Why Join?

This is an excellent opportunity for someone looking to take their client service experience into a sophisticated corporate environment. You'll join a collaborative and professional team, gain exposure to experienced senior professionals and have the opportunity to take on broader responsibilities over time.